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Town of Frederick
Board Minutes
May 5, 2008
The Town Board of Frederick met at the Community Center on May5,2008at 7:00 p.m.
Present were Dennis Kinslow, Tom Meyer, Scott Campbell,Max Kinslow, patrons John
Worthy, Shirley Anderson, PeggyWorthy,DeAnn Van Orman, and Coralie Anderson.
The meeting was called to order by Chr. Kinslow. Minutes of the April meeting
were reviewed and motion made and seconded to accept the minutes of the April
meeting, motion carried. the financial report ofApril was reviewed, motion made
and second to accept report, motion carried. ACCOUNTS PAYABLE for May were
reviewed for payment, motion made and seconded to pay all bills, motion carried.
C. Store-8.08; D. Kinslow-46.17; D. Kinslow UT-177.32; Dakota Pump and
Control-400.00; D. Kinslow(veh.allow./tractor use)-105.00; E.Head-41.63; Ell.
Imp.-16.85; EBL
(reimbursement)-59.99;Ell.FarmersUnion12.53;FirstNat’lBank-282.56; JC Campbell
Inc.-255.00; JVT132.83;L.McDowell UT-75.73; M. Kinslow-60.00;M. Worthy-471.23;M.
Cox-45.24; M. Kinslow-554.10; M. Kinslow(CC)-16.62; MDU-932.88; M.Wiitala-80.00;
Menards-134.54; Petro. Part.-217.20; S.Campbell-23.09;Roto Rooter-300.00; SD
Dept. Rev(garb)-79.80; SD Dept.Rev.(lab)-12.00; GDI158.89;T. Meyer-23.09; USDA-RD(interestpaymentonloan)-3004.05;
WEB- 1,390.45; RDO-42.36.
OLD BUSINESS:
UTILITIES REPORT: Dennis Kinslow UT mgr. has been monitoring the lagoon and we
will ask for permission to discharge from DENR for a spring discharge. Several
people are having sewer problems, the board would like to video the problem
spots before determining responsibility of costs incurred by these customers.
The control panel at the well house is also aging and will need replacement.
Scott has been in contact with WEB.
STREET REPAIR: Dennis has talked to Slaight Construction about finishing the
street work around the new shutoffs so they can be prepared for asphalting. The
price of oil will determine how many streets can be done at this time.
NEW BUSINESS:
OATH OF OFFICE- Dennis Kinslow took oath of office for 3 year term,motion by
Meyer/Kinslow to appoint Scott Campbell for the 1 year term,motion carried.
Scott Campbell accepted the appointment for a 1 year term and then took oath of
office for that term.
BOARD CHAIRMAN ELECTED- the meeting was turned over to the finance officer for
nominations for board chairman. Kinslow was nomianted by Meyer/Campbell,there
being no other nominations, motion carried, Kinslow remains chairman.
DESIGNATE OFFICIAL PAPER, ATTORNEY, AND DEPOSITORY- Campbell mademotion to
designate Groton Independent as official publication,Frohling Law firm as city
attorney, and First National Bank-Frederick as official depository, second by
Meyer. On vote ,Campbell abstained from voting because of his interest in the
depository,motion carried.
APPOINT FINANCE OFFICER- Meyer made a motion to appoint Max Kinslow as finance
officer for another year, second by Campbell, motion carried.
SHIRLEY ANDERSON: presented a letter and bills regarding her recent sewer
problem and it’s substantial cost. After discussion the board decided to pay her
one half of her costs at this time pending inspection of the sewer to determine
where the problem lies either in her system or the city line. Motion by
Meyer/Campbell to pay half of the costs, motion carried.
John Worthy inquired about fixing the intersections where new valves are and
replacing stop signs at those intersections that had been taken out by the water
project digging.
LIBRARY: Peggy Worthy presented the board with her resignation as librarian,
motion by Campbell/Meyer to accept resignation, motion carried. The library
board will be taking applications for librarian, applications available at the
library. Peggy asked to remain as a 2nd sub but that will have to be a decision
of the library board. Cooty Anderson inquired from the town board if the library
board could explore the possibility of grants for a different library facility.
The board had no objection to the library board seeking grants.
ALPHA CIRCLE: the board reviewed the letter and map of the area that the Alpha
Circle will be planting trees at the cemetery. they requested help from the fire
dept. to water them in dry weather. Motion by Campbell/Meyer to let them plant
the trees, motion carried. The finance officer is to respond with a letter to
Alpha Circle giving them permission to do the project.
CITY TAX ID: there have been requests from organizations in town for the use of
the city tax ID number. It CANNOT BE USED BY ANYONE EXCEPT FOR BUDGETED ITEMS
AND DEPARTMENTS. Each organization will have to obtain their own tax number or
non profit status. The finance officer has spoken with legislative audit on this
matter. Organizations will be receiving a letter explaining their options
regarding handling of funds by the city if they so choose. At issue were grant
funds passed through the city for the Horizons organization which should not
have happened So with this event at issue a motion was made by Campbell that the
1500.00 grant would be a one time event using the city as a pass through for
these funds. The finance officer has prepared a fund sheet indicating where the
funds were deposited to and when they were transferred out of city money to
Frederick Forward account and that account now has a zero balance.Meyer seconded
motion , motion carried.
CORRESPONDENCE: NONE
ADJOURNMENT: motion to adjourn Campbell/Meyer, motion carried.
Maxine Kinslow
Finance Officer
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