Hecla City Council Proceedings

Regular session of the Hecla City Council met November 2, 2009-- 7:00 p.m. at the City Office. Present were members Arlin Elsen, Cathy Jones, Jay Osterloh, Harry Sukut, and Caryl Wilmsen. Hal Treeby absent. Mayor Trautmann presided.

Minutes of the previous meetings were approved as read.

The Financial Statement was approved on motion by Elsen, seconded by Jones and carried.

Claims Approved: The following claims were approved for payment on motion by Wilmsen and seconded by Osterloh. Motion carried.

TAXES: 1st Svg. Bank 1324.00(w/hldg.) & 2289.45(MC & SS); SD State Treas. 938.30

INS: Health Pool of SD 1677.02

PROF. FEES: Banyon Data Systems 770.00; Br. Co. Auditor 537.50; State of SD 12.00; Clark Eng. 5749.92; Dependable Sanitation 1952.32; Maguire Iron 740.00; One Call 5.50, PCC 275.04;

PUBL: Groton Independent 87.87

RENTALS:

REPAIRS & MAINT: Davidson Plumbing 221.29; Dale Rosendahl 240.00

SUPPLIES: 4 Seasons 565.94; Bernard Mahrer 71.67; Britton Lumber 435.16; CWD 29.70; Hecla Imp. 57.30; Jensen Feed 1586.30; Kimball Midwest 150.70; Menards 126.96; Office Equip. 156.98; Petty Cash 39.09; Resco 876.90; Running’s 99.99; Share Corp. 774.25; Van Diest 3429.25; Wal-Mart 18.42; Zastrow’s Svce. 894.86

TRAVEL & CONF: NECOG 80.00; Gayle Lloyd 42.35; Petty Cash 4.71

UTILITIES: James Valley Tel. 265.08; Farmland Co-op 150.38; BDM Water 1713.00

OTHER: CLIA Lab 150.00;

CAPITAL OUTLAY: Literary Guild 54.48; Petty Cash 48.75; Rhapsody Books 22.32

Rev. BOND: RDA 788.00(Water) & 914.00 (Sewer)

POWER: East River Electric (Oct.)1381.36 ; WAPA 6336.98; Heartland 6966.62

IMPROVEMENTS: AP & Sons 6873.71

SALARIES: (Nov) Mayor & Council 675.00; (Oct.) Finance Dept. 4136.00; Elec. Dept. 4391.48; Janitor Gym – 100.00 & C.Ctr. 255.00; Parks 220.00; Sewer 3921.00 SDRS 1505.30

Terry Lilla met with the Council to discuss the utility operations.

ORDINANCES & RESOLUTIONS

Supplemental Ordinance

Motion by Osterloh, seconded by Sukut that Supplemental Ordinance for 2009: Sewer Fund – $25,000.00 pass first reading. Second reading will be on December 7, 2009. All present voted aye. Motion carried.

Second Reading on Revising Ordinances

This being the time and place set to have second reading on revising electric and water ordinances, Council decided to delay the second reading until December 7, 2009 for the purpose of further examination and study by the Council.

Utility Policy and Misc. Fee Schedule

Council reviewed a rate schedule for misc. fees and utility fees however tabled this until the December meeting to study this further.

Liquor License Application

Motion by Wilmsen, seconded by Jones to approve the Liquor License Application for The Hideout Bar for 2010. All voted aye. Motion carried.

Federal Aid Surface Transportation Program

Motion by Elsen, seconded by Wilmsen to approve the following Federal Aid Surface Transportation Program Resolution for County and Urban Projects:

Whereas, City of Hecla desires the construction and improvement of the road and/or bridge as herinafter described:

LOCATION, LENGTH, STRUCTURE NUMBER:

City Wide Project to be Included with the Brown C. Signing Project

TYPE OF CONSTRUCTION:

Traffic Control Signing

Major Collector Route Number (if applicable) N/A

AND WHEREAS, City of Hecla is obligated and hereby agrees to provide proper maintenance as reguired by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

NOW THEREFORE BE IT RESOLVED:

That the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Secondary Road Plan” and the State’s “Standard Specifications for Roads and Bridges,” the project described.

Estimated Cost of Project Including Engineering: $30,000

STP Funds: $ N/A

Local Funds (if needed to meet construction year): $ N/A

Proposed Year of Construction: 2012

All voted Aye. Motion carried.

SURPLUS PROPERTY

Jones introduced the following resolution and moved its adoption.

WHEREAS, the City of Hecla is the owner of certain items of personal property, to wit:

21 – Wooden Chairs with arms

8 – Black & Green or Black & Red metal chairs

19 – Red & Green Chrome Chairs

4 full & 2 halves Red Booths

2 – Tan tables with pictures on top

2 – Large Brown tables

7 – Small round tables

18 – Green & Tan Plastic Chairs

WHEREAS, these items are no longer necessary for the operation of the Municipality,

THEREFORE BE IT RESOLVED by the Hecla City Council to surplus these items of personal property, and

THEREFORE BE IT FURTHER RESOLVED by the Hecla City Council to appoint Mary Freudenthal, Hal Treeby, and Jay Osterloh as appraisers of said personal property and shall report their appraisal in writing to the Finance Officer.

Sukut seconded the motion. Unanimous approval. Resolution declared adopted

Milk Cooler in Community Center

Motion by Elsen, seconded by Wilmsen to approve purchasing a new milk cooler for the Kitchen at the Community Center. Council instructed Finance Officer to get what best fits the City’s needs. All present voted aye. Motion carried.

VA & ERP Plan

Motion by Jones, seconded by Sukut to approve the Vulnerability Assessment(VA) and Emergency Response Plan(ERP) for USRDA for loan application process. All voted Aye. Motion carried.

Evergreen Contract

Motion by Sukut, seconded by Osterloh to renew the contract for oxygen & acetylene tanks at the City Shop for a period of ten years. All voted aye. Motion carried.

Community Center Door

Osterloh motioned, seconded by Jones to approve the expenses to replace the entrance door to the Hecla Community Center with a request that it be a strong commercial door. All voted aye. Motion carried.

RDA

Request from Craig Johnson at RDA to apply the remaining loan money to the existing loan and deobligate the unused grant money. Jones moved, seconded by Sukut to deobligate these monies.

Exit Lights

Motion by Elsen, seconded by Jones to hire Allen’s Electric to replace 5 exit lights in the gym and community center along with 2 emergency lights/exit light combinations. Also to install a sub-panel in the PA Room at the gym for the popcorn machine. All voted aye. Motion carried.

OTHER ITEMS DISCUSSED:

1. Council discussed some disaster mitigation plans. Listing the Communtity Center and Gymnasium as storm centers and having 2 backup generators to run these in case of power outage. They also discussed if it was feasible for a drain field for storm water. They will check into this.

2. Council was asked by a resident to have more street lights installed, they decided that this was not feasible at this time.

3. Council was notified of equipment failures in the gym wellness center. The weight machine had a broken cable and the elliptical machine needed a new adapter. Council gave approval to repair these machines.

4. Council discussed the delinquent accts with the city. They decided to allow postmarked bills for the last day of the month. Otherwise utility bills are due in the city office the last working day of the month. There will be no exceptions.

5. Council was notified of an EECBG grant available to promote energy efficiency in the community, they will look into to it and contact NECOG.

6. Council discussed a water shut off broken at a property in Hecla. No further action was taken due to negligence of homeowner.

Mayor Trautmann declared the meeting adjourned at 9:14 p.m.

Jessica Casey

Deputy Finance Officer