Hecla City Council Proceedings

Regular session of the Hecla City Council met September 8, 2009 -- 7:00 p.m. at the City Office. Present were members Cathy Jones, Arlin Elsen, Jay Osterloh, Harry Sukut, Hal Treeby and Caryl Wilmsen. Mayor Trautmann presided.

Minutes of the previous meetings were approved as read.

The Financial Statement was approved on motion by Sukut, seconded by Wilmsen and carried.

Claims Approved: The following claims were approved for payment on motion by Jones and seconded by Elsen. All voted aye. Motion carried.

TAXES: S.D. State Treas. 960.17; 1^{st
Svg. Bank – w/hldg 1015.00. MC & SS 1858.78}

INS: Health Pool of SD 1625.42

PROF. FEES: Dept. of Revenue 12.00; Brown Co. Auditor 537.50; Dependable Sanitation 2206.06,

Clark Eng. 4000.00, PCC Inc. 346.54

Publishing: Groton Independent 165.72

REPAIRS & MAINT: CWD 488.81; Zastrow’s 337.90; Slaight Const 1462.68

SUPPLIES: 4 Seasons 5847.48; Aberdeen American News 175.00; Becky Berreth 56.32;Bernard Mahrer Const 2399.23; Bound Tree Medical 368.16; Dakota Elec. 33.00; DEMCO 33.69 Hecla Imp. 59.25; Gayle Lloyd 105.90 Menard’s 34.75; Jerry’s Elec. 1285.00; Office Equipment 59.45; Petty Cash 21.53; Share Corp. 870.39; Walmart 19.09; Zastrow’s 1026.27

TRAVEL & CONF: Gayle Lloyd 37.00; Lloyd Trautmann 37.00; Terry Lilla 14.34

UTILITIES: James Valley Tel. 272.45; City of Hecla 1219.08; Economy Propane 238.00; BDM 2196.00

REV. BOND: RDA 788.00; RDA 914.00

CAP. OUTLAY Literary Guild (Books) 26.60; Gayle Lloyd(Books) 66.12

POWER: Heartland 1636.80; WAPA 7769.64; East River 1619.44(Aug.)

SALARIES: (Sept) Mayor & Council 950.00; (AUG) Janitor C Ctr. 195.00 Janitor Gym 100.00 Finance Dept. 3232.75; Streets 3811.00; Electric 2997.15; West Nile 447.75; Cemetery 971.00 SDRS 1119.70

CITY CREW: Terry Lilla met with the Council to discuss the utility operations. He requested permission to purchase one 55 gallon barrel of Mosquito spray and also a load of salt and salt sand. Council approved this request.

SUPPLEMENTAL ORDINANCE

Motion by Treeby, seconded by Osterloh that Supplemental Ordinance for 2009 for the following funds: General Fund/Rubble Site Dept. $400.00 and Sewer Fund $20,000.00 pass second reading. On roll call vote: Elsen,aye, Jones, aye, Osterloh, aye, Sukut, aye; Treeby, aye; Wilmsen, aye. Mayor Trautmann declared the Ordinance adopted.

APPROPRIATION ORDINANCE FOR 2010

First reading was given to the Annual Appropriation Ordinance #152 for 2010. Osterloh moved, seconded by Wilmsen that Ordinance pass first reading. All present voted aye. Second reading will be Sept. 21, 2009 at 7:00 p.m. at the City Office.

REVISE WATER AND SEWER ORDINANCES

Motion by Elsen, seconded by Treeby to approve first reading revising sections of Chapter 9-1 Electric and Chapter 9-3 Water of the Hecla City Ordinances. All voted aye. Motin carried. Seccond reading will be Oct. 5, 2009.

SURPLUS PROPERTY

Treeby introduced the following resolution and moved its adoption.

WHEREAS, the City of Hecla is the owner of certain items of personal property, to wit:

2 – Freezers at Bar 1 upright and 1 chest in back of rec center.

2 – TV’s in Bar

3 - transformers, and

WHEREAS, these items are no longer necessary for the operation of the Municipality,

THEREFORE BE IT RESOLVED by the Hecla City Council to surplus these items of personal property, and

THEREFORE BE IT FURTHER RESOLVED by the Hecla City Council that these items have no value as they are no longer operational.

Elsen seconded the motion. Unanimous approval. Resolution declared adopted

Daily Siren

Jones made the motion to discontinue the 7:00 am, noon, 6:00 pm and 10:00 pm whistle to better facilitate the emergency siren that was installed last year. Sukut seconded the motion and all present voted aye. Motion carried.

Final Paperwork For Lagoon

Osterloh moved to approve signing the following paperwork for the Lagoon Project:

Certificate of Final Completion for Schedule B – Dahme Construction

Certificate of Final Completion for Schedule A – A.P. & Sons Construction

Change Order No. 5 – Final for Schedule A – AP & Sons reducing contract by $4279.10

Final Payment for Schedule A - AP & Sons in the amount of $6873.71

Seconded by Wilmsen and carried.

Federal Surplus Property Representatives

A motion was made by Elsen, seconded by Sukut to designate the following persons to be authorized representatives for the SD Federal Property Agency: Terry Lilla, Dennis Shelton, Lloyd Trautmann, Gayle Lloyd and Caryl Wilmsen. All present voted aye and motion carried.

NECOG Administrative Agreement with City

Wilmsen moved, seconded by Sukut to sign an Administrative Agreement with NECOG for the administration of the CDBG for the sewer line replacement. All voted aye. Motion carried.

Approve Expenses

Motion by Elsen, seconded by Jones to purchase an 20.5 CF upright freezer for the Bar for $669.99 and also a 24.9 CF chest freezer for the Gym Café for $779.99 from Lang’s TV in Aberdeen. All present voted aye. Motion carried.

OTHER ITEMS DISCUSSED:

Council gave approval for the Finance Dept. to re-issue warrants #34963 for $50.00; #34964 for $85.00 and #34971 for $20.00 as the recipients can’t locate them.

Council discussed individuals parking on the streets hindering City equipment. A letter will be sent.

The north side of the Gym building was discussed. The entry needs to be closed off due to excessive heat loss and the rusted metal needs to be repaired. Mayor will check with local contractor on these repairs and possibly get the metal from Maple River Colony.

Mayor Trautmann attended a FEMA meeting on Sept. 2, 2009. The City needs to be active in these meetings in order to assure FEMA help to both the City and it’s residents should the need ever arise for their assistance. The next Brown County Pre-Disaster Mitigation meeting will be October 14, 2009 at 10:00 a.m. at the Brown County Courthouse. Mayor requested that the Finance Officer also attend these meetings. Approval given.

Council directed the Finance Officer to draft a letter to the Hecla Volunteer Fire Dept. asking the staus of obtaining other financing sources for their department.

There being no further business before the Council. Mayor Trautmann declared the meeting adjourned at 9:23 p.m.

Gayle Lloyd

Finance Officer