UNOFFICIAL PROCEEDINGS OF BOARD OF EDUCATION

GROTON AREA SCHOOL DISTRICT NO. 06-6

REGULAR MEETING

September 14, 2009

President Nelson called the meeting to order at 6:00 p.m. in the High School Library. Members present: Hanson, Kjelden, Luttrell, McNamara, Nelson, Rix and Schaller. Others present were Supt. Schuster, Principals Dalchow and Sweeter and Business Official Weber.

Moved by Schaller, second Kjelden to approve the agenda with the following additions: under Old Business Item #5a – declare school bus surplus property and under New Business Item #20a – approve public school exemption #09-8. Motion carried.

Moved by Kjelden, second Schaller to approve the following consent agenda items as presented: North Central Special Ed Coop school of record agenda items, North Central Area Interconnect school of record agenda items, District minutes of August 10, bills, financial reports, agency reports, and investments. Motion carried.

GENERAL FUND: Net Salary – 48,535.47; FIT – 3,579.54; FICA – 7,688.68; Medicare – 1,798.28; SDSBF – 14,548.14; American Funds Service Co. – 250.00; Conseco – 182.20; SD Retirement – 7,257.50; Waddell & Reed – 650.00; American Family Life – 620.17; Delta Dental – 798.70; SD Supplemental Retirement – 261.32; Agency Fund – advance payments, 12,614.83; Ameripride – services, 568.03; Automatic Building Controls – services, 952.00; Black Hills Special Services – brochures, 10.00; Classroom Products Warehouse – supplies, 145.79; Cole Papers – supplies, 8,685.81; Curt’s Bodyworks – services, 72.64; Dakota Brush – supplies, 485.76; Dakota Electronics – services, 63.75; Dakota Ink & Toner – toner, 305.98; Dakota Supply Group – bulbs, 108.38; Duane’s – supplies, 14.40; Melinda Eikamp – supplies, 78.48; EMC Insurance – endorsement, 601.00; Evergreen Supply – supplies, 65.90; Everwhite – supplies, 79.29; Farnams – supplies, 227.13; Follett Software – support, 650.00; Ann Gibbs – supplies, 7.49; Lynette Grieve – supplies, 12.00; GASD Food Service – supplies, 487.35; Groton Area School – medicaid fees, 304.00; Groton Community Transit – passes, 12.75; Groton Dakota Press – legals, 159.14; Dylan Hanson – trainer, 30.00; Harlow’s Bus Sales – inservice, 644.00; Garrett Harms – trainer, 50.00; Harry Implement – blade, 17.55; Hauff Mid-America Sports – supplies 1,678.01; HM Receivables – workbooks, 4,511.49; House of Glass – repairs, 326.53; J.W. Pepper & Son – music, 1,412.80; James Valley Telecommunications – phone, 644.31; Deb Jensen – supplies, 47.98; Journal of Chemical Education – renewal, 45.00; Ken’s Food Fair – supplies, 113.17; Lake Region Marching Band Festival – entry, 25.00; Lori’s Pharmacy – supplies, 97.07; Maximum Promotions – banners, 139.50; McGraw-Hill – workbooks, 276.42; Allison McNamara – trainer, 30.00; Midstates Printing – supplies, 379.00 Midwest Rubber Stamp – stamps, 106.00; Stacy Mogen – registration, 35.00; Nasco – supplies, 12.96; NCS Pearson – services, 525.00; New Trends – supplies, 105.59; Office Equipment – supplies, 473.45; Paints ‘n More – paint, 198.24; Pioneer Ford – repairs, 2,710.89; Pioneer Research – supplies, 251.93; Popplers Music – music, 242.65; Roncalli High School – NEC dues, 300.00; School Nurse Supply – supplies, 53.69; School Specialty – supplies, 516.31; Laura Schuster – meals, 18.81; SD Coalition of Schools – lawsuit, 7,500.00; SDHSAA – insurance, 1,322.60; Sungard Public Sector – services, 701.25; Superior Specialty – supplies 486.93; Supreme

School Supply – supplies, 163.60; Trail Chevrolet – services, 496.66; Wal-Mart Community – supplies, 92.24; Mike Weber – fees, 20.80; Mariah Woods – trainer, 50.00.

Total General Fund - $139,734.33.

CAPITAL OUTLAY: Agency Fund – advance payments, 116,417.07; Automatic Building Controls – detector, 59.00; Budgetext – textbooks, 805.78; City of Groton – utilities, 5,210.04; Dakota Electronics – parts, 148.00; David M. Kampa Construction – project work, 2,500.02; Dependable Sanitation – services, 666.00; Duane’s – fuel, 1,451.75; Flinn Scientific – burners, 262.85; Groton Dakota Press – subscription, 30.00; Groton Independent – subscriptions, 50.00; Hauff Mid-America – uniforms, 1,788.54; HM Receivables – textbooks, 151.70; House of Glass – door, 2,021.00; Locke Electric – projects, 3,097.93; McGraw Hill – textbook, 61.03; Menards – table, 28.88; Northwestern Energy – utilities, 103.81; Office Equipment – file cabinet, 176.90; Omaha Stage Equipment – curtain, 1,031.89; Pearson Education – science curriculum, 25,850.08; Riverside Technologies – battery, 357.00; School Library Journal – subscription, 136.99; South Dakota Magazine – books, 76.45; Sweetwater Sound – recorder, 299.97; Vosika Fencing – fencing, 19,154.52; Wal-Mart Community – Wii Fit, 89.96; Xerox – copier lease, 1,163.49. Total Capital Outlay - $183,190.65.

SPECIAL ED: Net Salary – 1,364.23; FICA – 195.90; Medicare – 45.82; SD Retirement – 189.58; Abilitations – supplies, 38.48; Agency Fund – advance payments, 109.90; Avera St. Luke’s – services, 2,259.30; Groton Community Transit – passes, 2.25; Nicole Johnson – supplies, 34.58; Wal-Mart Community – supplies, 215.09. Total Special Ed - $4,455.13.

CAPITAL PROJECTS: Agency Fund – advance payment, 1,046.00; Clark Engineering – services, 1,507.50; HKG Architects – services, 4,962.30; JDH Construction – services, 351,791.65. total Capital Projects - $359,307.45.

FOOD SERVICE: Net Salary – 1,616.35; FICA – 233.92; Medicare – 54.70; SDSBF – 604.02; SD Retirement – 251.50; American Family Life – 50.40; Agency Fund – advance payments, 1,408.13; Ameripride – services, 67.84; Bernard Food Industries – foods, 1,441.77; CWD-Aberdeen – supplies/services, 4,994.94; Dean Foods – dairy, 1,377.71; Earthgrains – breads, 237.79; Frito-Lay – chips, 148.18; Janitor’s Closet – detergent, 112.26; Ken’s Food Fair – foods, 59.84; Menards – equipment, 159.00; Sara Nack – lunch refund, 15.30; Natural Abundance – foods, 89.15; Lynne Smith – lunch refund, 62.50; US Foodserivce – foods, 1,789.53; Woodman Refrigeration – services, 128.02. Total Food Service - $14,902.85.

AGENCY FUND: Total - $135,598.21.

RECEIPTS: Local Sources, Taxes – 2,362.96; Other Local Sources – 88,155.76; County Sources – 6,413.76; State Sources – 121,684.00. Total Receipts - $218,616.48.

Members of the public were allowed five minutes to address the board on any topic of their choice. With no public members present to speak, the board proceeded with their remaining agenda items.

Schuster gave a progress report on the East Side Building Addition Project. Some skylights have been eliminated from the original proposal.

Weber reported on Qualified School Construction Bond financing. It may be necessary to add a 1% supplemental coupon to the bond offering in order to find a willing investor. Groton Area’s 2 million dollar note has been combined with Wolsey’s 3.1 million dollar project to lure investors. Weber and Schuster will visit with financial manager Tom Grimmond regarding the details.

Moved by Luttrell, second Rix to authorize an additional short-term loan of $200,000 from the General Fund to the Capital Projects Fund with the interest rate of 0% per annum on the unpaid balance. The entire principal amount shall be fully and immediately repayable upon receipt of Capital Outlay Certificate sales, Qualified School Construction Bond sales or a combination of the two, but not later than December 1, 2009. Motion carried.

Weber presented Skid Steer Loader bids from the 2:00pm bid opening as follows: H.C. Clark Implement – 2009, 2-speed Bobcat $24,307, with snow blower option $3,617, broom option $3,718 and trade allowance $6,800; 2009, 1-speed Bobcat $23,400, with same options and trade allowance listed above; Northside Implement – 2009, 2-speed Gehl $27,350 with snow blower option $4,600, broom option $4,900 and trade allowance $10,600; 2008, 2-speed Gehl $24,950, with same options and trade allowance listed above; Titan Machinery – 2009, 2-speed Case IH $25,516 with snow blower option $5,325, broom option $5,990 and trade allowance $12,330; 2009, 1-speed Case IH $24,733 with same options and trade allowance listed above; J. Gross Equipment – 2009, 2-speed Mustang $32,500, with snow blower option $5,100, broom option $4,400 and trade allowance $9,500; 2009, 1-speed Mustang $28,500, with same options and trade allowance listed above.

Moved by Schaller, second Hanson to except low bid from Titan Machinery for a 2009 Case, 2-speed, Case IH Skid Steer Loader with snow blower attachment for $18,511. Motion carried.

Weber presented sealed bids on the following surplus items: 1,000 feet of chain link fence and poles – B & E Siding & Windows Inc. - $400, and Don Donley $125. There were no bids received on the 4’ x 8’ trailer or the 2-gallon water heaters. Moved by Rix, second Schaller to award the chain link fence to b & E Siding & Windows Inc. Motion carried. None bid items will be placed in storage for future auction.

The board discussed the South Dakota Coalition of School’s request for $7,500 to continue the School Funding Lawsuit. Moved by Rix, second Luttrell to approve request so that the Coalition may utilize all necessary efforts to ensure that the constitutional rights of children within our district are being protected. Motion carried.

No committee reports were given.

The following topics were discussed in administrative reports: ACT Scores, Back to School Picnic at the Park, Open House, Fall enrollment count as of September 11th, ASBSD Regional Meeting in Webster on October 6th, 2009-10 ASBSD Legislative Resolutions,Audit to be held November 16th,

SDASBO conference September 22-24, Junior High RtI assessed, Mr. Sweeter’s Wiki Page, & announcements being read daily by elementary students.

Moved by Luttrell, second McNamara to approve open enrollment application #09-10 for a child in grade 10 from the Northwestern School District (formerly Conde). Motion carried.

Moved by McNamara, second Schaller to approve open enrollment application #09-11 for a child in grade 11 from the Northwestern School District (formerly Conde). Motion carried.

Moved by McNamara, second Kjelden to approve open enrollment application #09-12 for a child in grade 3 from the Aberdeen School District. Motion carried.

Moved by Hanson, second McNamara to approve open enrollment application #09-13 for a child in grade 2 from the Aberdeen School District. Motion carried.

Moved by Kjelden, second McNamara to approve open enrollment application #09-14 for a child in grade 10 from the Northwestern School District (formerly Conde). Motion carried.

Moved by Hanson, second Kjelden to approve open enrollment application #09-15 for a child in grade 8 from the Northwestern School District (formerly Conde). Motion carried.

Moved by McNamara, second Kjelden to approve open enrollment application #09-16 for a child in grade 10 from the Langford School District. Motion carried.

Moved by Luttrell, second Schaller to approve open enrollment application #09-17 for a child in Kindergarten from the Langford School District. Motion carried.

Moved by Hanson, second McNamara to approve open enrollment application #09-18 for a child in grade 10 from the Langford School District. Motion carried.

Moved by Kjelden, second Hanson to approve open enrollment application #09-19 for a child in grade 8 from the Langford School District. Motion carried.

Moved by Hanson, second McNamara to approve open enrollment application #09-20 for a child in grade 6 from the Langford School District. Motion carried.

Moved by Schaller, second Luttrell to approve open enrollment application #09-21 for a child in grade 3 from the Langford School District. Motion carried.

Moved by Luttrell, second Kjelden to approve open enrollment application #09-22 for a child in grade 10 from the Aberdeen School District. Motion carried.

Moved by Hanson, second Luttrell to approve open enrollment application #09-23 for a child in grade 9 from the Aberdeen School District. Motion carried.

Moved by Kjelden, second Hanson to approve open enrollment application #09-24 for a child in grade 8 from the Aberdeen School District. Motion carried.

　Moved by McNamara, second Luttrell to approve open enrollment application #09-25 for a child in grade 6 from the Aberdeen School District. Motion carried.

Moved by McNamara, second Kjelden to approve open enrollment application #09-26 for a child in grade 9 from the Aberdeen School District. Motion carried.

Moved by Luttrell, second McNamara to approve open enrollment application #09-27 for a child in Jr. Kindergarten from the Aberdeen School District. Motion carried.

Moved by Hansen, second Schaller to approve Public School Exemption Case #09-6 with one child in grade 6. Motion carried.

Moved by Rix, second McNamara to approve Public School Exemption Case #09-7 with children in grades 1, 2 and 3. Motion carried.

Approval of Public School Exemption Case #09-8 with one child in grade 7 died for lack of a motion to approve. Schuster will contact SD Department of Ed to determine next plan of action.

Moved by Rix, second Schaller to transfer money from activity ticket sales to Yearbook ($1,300) and Cheerleaders ($200). Motion carried.

Moved by Hanson, second Rix to hire Adrienne Suther as JH/HS special ed para-professional 3 hours mild and 4 hours severe for $10,325. Motion carried.

Moved by Luttrell, second Hanson to hire Stephanie Gonzales as JH/HS study hall supervisor for 5.5 hours per day for $7,700. Motion carried.

Moved by Schaller, second Luttrell to hire Kami Lipp as OST aide for 10 hours every two weeks for $1,662.30. Motion carried.

Moved by McNamara, second Rix to reduce Bill Duncan’s e-learning supervisory duties by 1/2 hour per day at a reduction of $805. Motion carried.

Moved by Rix, second Luttrell to increase Greg Kjellsen’s co-curricular golf stipend by 2%, based on student numbers, for an additional $628. Motion carried.

Moved by Rix, second Hanson to adjourn at 7:05pm. Motion carried.

M. J. Weber, Business Manager Dorene Nelson, President

The addition of signatures to this page verifies these minutes as official.

Published once at the total approximate cost of __________.