UNOFFICIAL PROCEEDINGS OF BOARD OF EDUCATION
GROTON AREA SCHOOL DISTRICT NO. 06-6
REGULAR MEETING
July 13, 2009
President Nelson called the meeting to order at 7:30 p.m. in the High School Library. Members present: Hanson, Larsen, Luttrell, Nelson, Rix and Schaller and candidate-elect Kelly Kjelden. Absent: McNamara. Others present were Supt. Schuster, Principal Dan Dalchow and Business Manager Weber.
Moved by Schaller, second Rix to approve the agenda with the following additions: under Old Business Building & Grounds Report – discuss greenhouse clean-up, under New Business Item #9a – approve public school exemption and under New Business Item #4a – approve change order #1 to East Side Building Addition. Motion carried.
Moved by Rix, second Luttrell to approve the following consent agenda items as presented: North Central Special Ed Coop agenda items, North Central Area Interconnect agenda items, and District minutes of June 8th and June 29th. Motion carried.
Members of the public were allowed five minutes to address the board on any topic of their choice. With no public members present to speak, the board proceeded with their remaining agenda items.
Weber presented the 2009-10 District Budget for discussion. The handout “FY ’09 in Review” was also presented. No action was taken.
Moved by Luttrell, second Schaller to approve June financials, agency accounts and investments. Motion carried.
Moved by Rix, second Hanson to approve June school lunch report. Motion carried.
Moved by Rix, second Schaller to approve June transportation report. Motion carried.
JUNE GENERAL FUND: Net Salary – 354,981.62; FIT – 25,920.04; Medicare – 13,659.00; FICA – 58,403.96; SDSBF – 114,732.76; American Funds Service Co. – 6,364.00; Conseco Health Ins. – 256.90; SDRS – 59,667.36; First National Bank HSAs – 825.86; Waddell & Reed – 8,276.57; Horace Mann Insurance – 369.00; Thrivent Financial – 855.00; Prudential – 75.00; American Family Life – 3,120.02; SD Retirement Spouse Option – 131.94; Delta Dental – 9,079.96; SD Supplemental Retirement – 3,377.90; Agency Fund – advance payments, 16,297.10.
Total General Fund - $676,393.99.
JUNE CAPITAL OUTLAY: Agency Fund – advance payments, $8,634.31. Total Capital Outlay - $8,634.31.
JUNE SPECIAL ED: Net Salary – 44,217.77; FIT – 2,188.72; Medicare – 1,620.50; FICA – 6,928.74; SDSBF – 13,845.18; Conseco – 249.90; SDRS – 7,627.90; Cuna Mutual Ins. – 25.00; Waddell & Reed – 670.89; American Family Life – 647.88; Delta Dental – 1,623.90; SD Supp.
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Retirement – 150.00; Agency Fund – advance payments, $6,635.46. Total Special Ed- $86,431.84.
JUNE BOND REDEMPTION FUND: Agency Fund – advance payment, $42,730.00. Total Bond Redemption Fund - $42,730.00.
JUNE FOOD SERVICE: Net Salary – 4,312.31; FIT – 227.45; Medicare – 150.78; FICA – 644.60; SDSBF – 592.22; SDRS – 523.00; American Family Life – 50.40; Delta Dental – 97.18; Agency Fund – advance payments, $436.10. Total Food Service - $7,034.04.
JUNE AGENCY FUND: Total $88,687.03.
JUNE RECEIPTS: Local Sources, Taxes – 570,794.76; Other Local Sources – 160,074.75; County Sources – 5,270.77; State Sources – 117,151.90; Federal Sources – 54,732.71. Total Receipts - $908,024.89.
Schuster presented the quarterly internal control assessment. Areas of review included Booster/PAC and school credit cards.
Building, Grounds and Transportation committee members were asked to meet with Merle Harder, Adam Franken and the FFA Alumni to discuss the future replacement of the greenhouse.
Personnel, Policy & Curriculum and Negotiation committee members did not report.
The following items were discussed in administrative reports: future of Region 4 ESA, update on summer capital outlay projects and registration for ASBSD Joint Convention.
With no further old or continuing business remaining it was moved by Luttrell, second Larsen to adjourn the final 2008-09 school board meeting at 8:45pm. Motion carried.
At 8:46 pm, Weber called to order the first meeting of school year 2009-10 and read the school board Oath of Office to install Roger L. Rix and Kelly Kjelden for their three-year terms as school board members.
Weber took nominations for 2009-10 School Board President. Moved by Rix, second Luttrell to nominate Nelson. Hearing no further nominations, it was moved by Rix, second Luttrell to cease nominations and cast a unanimous ballot for Nelson. Motion carried.
President Nelson opened the floor for Vice-President nominations. Moved by Schaller, second Kjelden to nominate Rix. Hearing no further nominations it was moved by Luttrell, second Hanson to cease nominations and cast a unanimous ballot for Rix. Motion carried.
Moved by Schaller, second Hanson to approve the following consent agenda items: July District bills; Wells Fargo as official depository for school funds; Groton Dakota Press as official newspaper; Rodney Freeman, Jr. and his associates as official school attorney; set board salaries at $50 per meeting plus mileage and pay the Board President an additional $150 for extra duties;
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authorize Weber to continue existing funds, establish new accounts and continue to invest and reinvest in institutions that serve the greatest advantage to the District; authorize office personnel
to administer Agency and Federal Lunch Funds with oversight by Weber; authorize Schuster to administer or direct federal programs with Consolidated Applications of the Title Programs, ARRA Applications of the Stimulus Programs and related NCLB compliance issues assigned to the building principals; authorize Schuster or her designee to close school in emergency situations or inclement weather; authorize Schuster to institute NSLP and School Breakfast Agreements and ASBSD school bus mutual assistance pact; authorize Weber to transfer petty cash and incidental payment funds in accordance with SDCL 13-18-16 & 17; and approve peripheral sports and other volunteer school workers such as chain gang, line judges, Booster Club/PAC workers, assistant coaches, etc., to be included in the school’s workmen’s compensation insurance coverage. Motion carried.
JULY GENERAL FUND: ABC – supplies, 87.36; Aberdeen American News – notices, 200.12; Ace Educational – supplies, 50.35; ACP Direct – supplies, 1,858.57; AmericInn – lodging, 423.60; ASBSD – dues, 1,007.76; ASBSD Workmen’s Comp – premium, 23,056.57; Atco International – supplies, 240.50; Avera St. Luke’s – cards, 9.00; Award Decals – decals, 313.21; Beyond Play – supplies, 81.48; Blick Art – supplies, 1,693.15; BMI Educational – supplies, 94.80; Carson-Dellosa – supplies, 364.47; ClassroomDirect – supplies, 251.86; Cole Papers – supplies, 656.80; Connecting Point – services, 2,783.00; Daigger & Co. – supplies, 20.75; Dakota Electronics – repairs, 64.80; Dean Foods – dairy products, 7.25; Duane’s – supplies, 49.73; ESA, Region 4 – services, 3,000.00; EMC Insurance – premium installment, 10,744.00; ETA/Cuisenaire – supplies, 54.71; Evergreen Supply – supplies, 249.41; Farm Plan – parts, 200.05; Farmers Union – services, 11.00; Farnams – supplies, 166.36; Flinn Scientific – supplies, 113.40; Free Spirit Publishing – supplies, 47.80; Global Gov’t/Ed – supplies, 1,707.39; GLSports – supplies, 95.56; Gopher – supplies, 441.61; Groton Community Fire Dept. – services, 680.00; Groupcast – services, 1,388.25; Harlow’s – services, 649.70; Hauff Mid-America Sports – supplies, 815.50; Hillyard – supplies, 11,533.24; HM Receivables – supplies, 1,782.45; J.W. Pepper – music, 624.15; James Valley Telecommunications – services, 831.42; Ken’s Food Fair – supplies, 43.30; Carol Knecht – meals, 35.81; Lakeshore Learning – supplies, 1,114.18; Library Video – videos, 97.48; Linguisystems – supplies, 43.95; Marco Products – materials, 22.95; Mari, Inc – supplies, 48.40; McLeod’s – supplies, 26.94; Medco Supply – supplies, 89.95; Menards – tools, 48.98; Mid-American Research – supplies, 5,147.57; Music In Motion – supplies, 198.94; Music Treasures – supplies, 122.66; Nasco – supplies, 683.36; NCA – dues, 625.00; Oriental Trading – supplies, 35.96; Plan Road Publishing – materials, 195.56; Play It Again Sports – supplies, 10.00; Positive Promotions – supplies, 488.96; Postmaster – box fee, 180.00; Really Good Stuff – supplies, 197.52; Renaissance Learning – materials, 315.76; Riddel – supplies, 190.62; S & S Lumber – supplies, 3,232.43; Sannes Machine Repair – services, 484.00; SASD – memberships, 1,972.93; Sax Arts – supplies, 143.36; Scholastic Magazines – renewals, 333.64; School Specialty – supplies, 507.08; SD Coalition of Schools – dues, 550.00; SD School Supt’s Assn – registration, 150.00; Sioux Falls School District – registrations, 225.00; Software Unlimited – services, 3,175.00; Sportime – equipment, 311.02; Steve Spangler Science – supplies, 69.75; Kelly Storm – mowing, 150.00; Summit Learning – supplies, 254.96; Super 8 – lodging, 142.00; Super Duper Publications – supplies, 198.75; Supreme School Supply – supplies, 738.51; Teacher Created Resources – 147.88; Teacher Direct – supplies, 507.06; Teachers’ Discount – supplies, 145.21; Team Laboratory – supplies, 812.00; TIE – membership, 1,400.00; Trend Enterprises – supplies, 87.71; U.S. Toy Co. – supplies, 377.69; Upstart – supplies, 62.78; US
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Postal Service – envelopes, 6,681.60; Wheat Growers – chemical, 209.85. Total General Fund - $101,485.19 .
JULY CAPITAL OUTLAY: The Bach Company – calculators, 1,199.00; Budgetext – texts, 272.50; Cengage Learning – texts, 1,778.48; City of Groton – utilities, 8,739.08; Classroom Products – resources, 97.46; Connecting Point Computer Center – equipment, 7,857.00; D&H Distributing – calculators, 1,303.97; Daigger & Co. – equipment, 318.00; Delta Education – resources, 237.19; Don Donley – summer projects, 940.00; Duane’s – fuel, 1,336.28; Elsevier – texts, 2,622.45; ETA/Cuisenaire – resources, 28.70; Floor to Ceiling – carpet, 24,377.81; Follett Library – books, 1,118.88; Fortres Grand Corporation – software, 665.00; GLSports – equipment, 1,475.45; Greystone Educational – texts, 288.20; Hauff Mid-America -- equipment, 945.55; HM Receivables – texts, 3,101.12; James Valley Telecomm. – phone, 195.00; Johnson Controls – contract, 15,100.00; Library Video –a/v resource, 19.95; Lien Transportation – services, 12,478.08; Nasco – equipment, 58.67; National Science Teachers Assn. – kits, 55.67; PCI Educational – texts, 579.90; Primary concepts – materials, 15.95; RDO Equipment – tractor/mower, 5,672.40; Renaissance Learning – kits, 208.37; S & S Lumber – spreader, 325.00; Saddleback Educational – resources, 84.70; Sannes Machine Repair – parts, 7.40; School Specialty – equipment/resources, 3,767.79; Social Studies School Service – 68.25. Total Capital Outlay - $97,339.25.
JULY SPECIAL EDUCATION: Abilitations – supplies, 198.29; ASBSD Workmens Comp – premium, 3,889.06; Beyond Play – supplies, 229.48; Carlson-Dellosa – supplies, 24.61; Display Supply – supplies, 73.69; Educators Publishing – supplies, 108.19; Father Flanagan’s Boys’ Home – posters, 21.95; Lakeshore Learning – supplies, 751.74; NCS Pearson – math kit, 567.00; PCI Educational – supplies, 182.38; Primary Concepts – supplies, 258.72; S & S Worldwide – pencils, 23.64; Teacher Created Resources – supplies, 67.45; Teacher Direct – supplies, 121.14; Teachers’ Discount – supplies, 57.97; Trend Enterprises – supplies, 85.38. Total Special Ed - $6,660.69.
JULY CAPITAL PROJECTS: City of Groton – permit, 70.00; Clark Engineering – services, 10,150.00; HKG Architects – services, 72,900.00; JDH Construction – services, 68,536.74; Sewer Duck – services, 269.24. Total Capital Projects -- $151,925.98.
JULY FOOD SERVICE: ASBSD Workmens Comp – premium, 2,222.37; Woodman Refrigeration – freezer, 11,770.00. Total Food Service - $13,992.37.
Moved by Kjelden, second Rix to approve second reading changes to 2009-10 Elementary Parent/Student Handbooks. Motion carried.
Moved by Hanson, second Luttrell to approve second reading changes to 2009-10 JH/HS Parent Student Handbooks. Motion carried.
Moved by Luttrell, second Kjelden to set time and date for regular school board meetings on the second and fourth Monday for months of September through November and January through April, second Monday meetings only for the months of December, May, July and August, and second and last Monday meetings in June, to be held in GHS Library at 7:30pm for the months of April through October, and at 7:00pm for the months of November through March with consideration to reschedule meeting dates, times and places when deemed appropriate or necessary. Motion carried.
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Teri Kurtenbach presented a proposed policy for laptop computer use at the high school. The board acknowledged first reading of Policies for Learning with Laptops.
Moved by Rix, second Schaller to hire Eide Bailly to conduct the FY ’09 audit. Motion carried.
Moved by Schaller, second Kjelden to approve Public School Exemption for Case #09-2 with children in grades 9 and 11. Motion carried.
Moved by Schaller, second Luttrell to authorize a short-term loan of $300,000 from the General Fund to the Capital Projects Fund with the interest rate of 0% per annum on the unpaid balance. The entire principal amount shall be fully and immediately repayable upon receipt of Capital Outlay Certificate sales, Qualified School Construction Bond sales or a combination of the two, but not later than December 1, 2009. Motion carried.
Moved by Rix, second Luttrell to approve change order #1 to the East Side Building Addition for additional site work, redirecting downspouts, revising the footing design, refunding changes to the pass thru door and purchasing Builders Risk Insurance for a total amount of $28,979. Motion carried.
Moved by Kjelden, second Schaller to go into executive session at 9:35pm to discuss staffing and a legal issue. Motion carried.
President Nelson declared the board out of executive session at 10:20pm.
Moved by Hanson, second Kjelden to approve transfer of Heidi Krueger from elementary paraprofessional to vacant paraprofessional/keyboarding position. Motion carried.
Moved by Kjelden, second Rix to advertise for elementary paraprofessional, junior high severe needs tutor and high school study hall monitor. Motion carried.
Moved by Luttrell, second Schaller to adjourn. Motion carried.
M. J. Weber, Business Manager Dorene Nelson, President
The addition of signatures to this page verifies these minutes as official.
Published once at the total approximate cost of __________.