UNOFFICIAL PROCEEDINGS OF BOARD OF EDUCATION
GROTON AREA SCHOOL DISTRICT NO. 06-6


REGULAR MEETING
June 29, 2009

President Nelson called the meeting to order at 7:30pm in the High School Library. Members present: Hanson, Larsen, Luttrell, McNamara, Nelson Rix and Schaller. Others present were Superintendent Schuster, Principal Sweeter and Business Manager Weber.

Moved by Schaller, second Rix to approve the agenda with the following additions: under Old Business Item #3 – discuss excavation proposals #1 & #2 and Builders Risk Insurance, under Administrative Reports – develop a laptop policy, and under New Business Item 5a – correspondence from Paul Kosel regarding newspaper quote. Motion carried.

Members of the public were allowed five minutes to address the board on any topic of their choice. With no public members present to speak, the board proceeded with their remaining agenda items.

Moved by Luttrell, second Rix to approve June 2009 year-end District, North Central Special Ed Coop & Agency Bills for payment. Motion carried.

Schuster presented an update on the East Side Building Addition including Qualified School Construction Bonds, excavation proposals and builders risk insurance.

The Extra-Curricular Activity Policy was reviewed as it relates to SDHSAA vs. Club & Recreation Sports. A recommended policy change was reviewed as a first reading and will be incorporated into the JH/HS Student/Parent Handbook.

At 8:00pm a Public Hearing was held to discuss a Request for Waiver from Administrative Rule 24:43:11:01 in order to offer Algebra I to 8th grade students. Moved by Rix, second Luttrell to apply to DOE for waiver. Motion carried.

There were no committee reports given.

The following issues were discussed in administrative reports: DOE Single Audit Report, A-133 Audit Report, DOE Accreditation awarded from 2008-09 through 2013-14, EPA regulations regarding above-ground fuel tanks, ASBSD Joint Convention in Sioux Falls and discussion of laptop policy.

First reading was held for recommended changes to 2009-10 JH/HS Student/Parent Handbook.

First reading was held for recommended changes to 2009-10 Elementary Student/Parent Handbook.

Moved by McNamara, second Hanson to authorize superintendent and business manager to apply for Clean Diesel Grant through the SD Dept. of Natural Resources for partial funding of a new bus. Motion carried.

Moved by Luttrell, second Schaller to rescind January 19, 2009 motion to approve bid for a 2010, 71-passenger school bus from Harlow’ Bus Sales for $73,757.70 less $1,500 on trade-in of school’s 1993 diesel bus. Motion carried.

Moved by Luttrell second Rix to approve the purchase of a 2010 71-passenger school bus from Harlow’s Bus Sales for $73,757.70 and instead trade the school’s 1983 gas bus at a reduction of $500, contingent upon approval by the Clean Diesel Grant program. The 1993 diesel bus will be dismantled as a condition of the Clean Diesel Grant program. Motion carried.

Fuel oil, diesel and gasoline quotes for 2009-10 were opened and read as follows: Ken’s Food Fair - #2 Diesel – 2.259, #1 Diesel – 2.399, Ethanol – 2.369, Lead-Free – 2.479 and E-85 – 1.429; Duane’s Sinclair - #2 Diesel – 2.1366, #1 Diesel – 2.2128, Ethanol – 2.0688, Lead-Free – 2.1818 and E-85 – 1.446. Moved by Rix, second Schaller to award quote to Duane’s Sinclair. Motion carried.

Official Newspaper quotes for 2009-10 were opened and read as follows: Groton Independent – legal line rate - .29, newsletter publishing – no quote, classified advertising $.10 per word with a minimum charge of $4.50 for 20 words, local open display advertising $5 per column inch and current subscribers - 140. Groton Dakota Press - legal line rate - .253, newsletter publishing – $75, classified advertising $.10 per word with a minimum charge of $3.00 for 20 words, local open display advertising $3 per column inch and current subscribers - 169. Moved by Rix, second Larsen to award quote to Groton Dakota Press. Motion carried.

Bakery product quotes for 2009-10 were distributed and reviewed. Moved by Schaller, second McNamara to award bakery quote to Sara Lee Bakery. Motion carried.

Dairy product quotes for 2009-10 were distributed and reviewed. Moved by McNamara, second Hanson to award dairy quote to Land O Lakes Dairy. Motion carried.

Weber read the quotes received from the 2:00pm sealed bid on seven 27” surplus Mitsubishi TVs as follows: Dennis Davis - $30; Dan Dalchow - three at $26 each, Doug Bahr - $25, Sue Wattier - $20 and Laura Schuster - $10. Moved by Luttrell, second Schaller to award all quotes as read. Motion carried.

There were no quotes received on the school’s Hobart Low Temp Dishwasher. The school will make some phone contacts and if the unit cannot be sold it be disposed of.

Moved by McNamara, second Hanson to approve resignation of Linda Herrmann as para-professional and computer keyboard instructor. Motion carried. The board official thanked her for her 20 years of service to the school district.

Moved by Rix, second Schaller to approve resignation of Jana Duncan as Science Fair coordinator as the program is being discontinued. Motion carried.

Moved by Schaller, second McNamara to approve Kent Schuster’s request for a lane change from BS to BS+15 for a salary increase of $600. Motion carried.

Moved by McNamara, second Schaller to approve school board resolution authorizing membership in the SDHSAA for 2009-10. Motion carried.

Moved by Luttrell, second Rix to approve 2009-10 ARRA Application to be submitted to DOE by July 1. Motion carried.

Moved by Rix, second Hanson to approve 2009-10 Consolidated Application to be submitted to DOE by July 1. Motion carried.

The following activity admission and lunch prices will remain unchanged for 2009-10: Game Admission – Adults $4, $5 for doubleheader, $35 for 10-punch ticket; Grades 1-12 $3; Activity Tickets – Grades 7-12 $25, Grades 1-6 $20; Breakfast – Adults $2, Grades 7-12 $1.75, Grades 1-6 $1.50; Lunch - Adults $3.25, Grades 7-12 $2.50, Grades 1-6 $2.00; Orange Juice – K-6 $6.40/month or $25.60/semester or $51.20/year and Milk – K-6 $5.35/month or $21.40/semester or $42.80/year.

Moved by Schaller, second Luttrell to approve the following:

RESOLUTION TO TRANSFER CONTINGENCY FUNDS

WHEREAS: The General Fund Contingency Account consists of $50,000.

THEREFORE: Be it resolved to transfer $7,300 to Title V, Youth-At-Risk, $50 to Drug Free Programs and $1,150 to Legal Services.

Date of Resolution, June 29, 2009. _______________________________
Dorene Nelson, President

_______________________________
M. J. Weber, Business Official
Resolution carried.

Moved by McNamara, second Larsen to approve the following:

RESOLUTION TO ADOPT SUPPLEMENTAL BUDGETS FOR CAPITAL OUTLAY

WHEREAS: The following budget function levels set by the Board of Education were not
adequate to meet the operating needs of the District in Capital Outlay.

THEREFORE: Be it resolved, that the Board of Education, in accordance with SDCL 13-11-3.l2,
adopts the following supplemental budget in Capital Outlay by allocating $38,750
from Cash on Hand to HS Programs ($18,000), Fiscal Services ($1,750), Vehicle
Maintenance ($14,700) and Athletics ($4,300).

Date of Resolution, June 29, 2009. _______________________________
Dorene Nelson, President

_______________________________
M. J. Weber, Business Official
Resolution carried.

Moved by McNamara, second Larsen to approve the following:

RESOLUTION TO ADOPT SUPPLEMENTAL BUDGETS FOR SPECIAL EDUCATION

WHEREAS: The following budget function levels set by the Board of Education were not
adequate to meet the operating needs of the District in Special Education.

THEREFORE: Be it resolved, that the Board of Education, in accordance with SDCL 13-11-3.l2,
adopts the following supplemental budget in Special Education by allocating
$100 from Cash on Hand to Preschool Transportation.

Date of Resolution, June 29, 2009. _______________________________
Dorene Nelson, President

_______________________________
M. J. Weber, Business Official
Resolution carried.

Moved by McNamara, second Larsen to approve the following:

RESOLUTION TO ADOPT SUPPLEMENTAL BUDGETS FOR NORTH CENTRAL SPECIAL EDUCATION COOPERATIVE

WHEREAS: The following budget function levels set by the Board of Education were not
adequate to meet the operating needs of the District in Special Education.

THEREFORE: Be it resolved, that the Board of Education, in accordance with SDCL 13-11-3.l2,
adopts the following supplemental budget in North Central Special Education
Cooperative by allocating $5,550 from Cash on Hand to Teacher Compensation and
Instructional Staff Training.

Date of Resolution, June 29, 2009. _______________________________
Dorene Nelson, President

_______________________________
M. J. Weber, Business Official
(Resolution carried.)

Moved by McNamara, second Hanson to go into executive session at 9:40pm to discuss staffing and student issues. Motion carried.

Nelson declared the board out of executive session at 10:20pm.


Moved by McNamara, second Hanson to hire Dennis Davies as school custodian with start date of July 1. Motion carried.

Moved by McNamara, second Rix to adjourn. Motion carried.



M. J. Weber, Business Manager Dorene Nelson, President

The addition of signatures to this page verifies these minutes as official.

Published once at the total approximate cost of __________.