May 4, 2009
The Groton City Council met on the above date at City Hall at 7:00pm for their regular first monthly meeting with the following members present: Hendrickson, Brotherton, Hamilton, Nyberg, Heitmann, Anderson, and Mayor Olson presiding.

The minutes were approved as read on a motion by Brotherton and seconded by Hendrickson. All members present voted aye.

The financial report was approved as read on a motion by Hamilton and seconded by Nyberg. All members present voted aye.

The following bills were allowed for payment on a motion by Heitmann and seconded by Nyberg. All members present voted aye.

Executive Payroll 442.65 salaries
Administrative Payroll 5,982.02 salaries
Public Safety Payroll 8,344.66 salaries
Public Works Payroll 15,750.98 salaries
Recreation & Cultural Payroll 2,890.95 salaries
Wells Fargo Bank 12,403.27 ss & wh
City of Groton 300.44 dep ref, postage, plant
Consol Fed Cred Union 775.00 emp savings
SD Suppl Retirement 900.00 retirement
Office of Child Support 336.00 child support
US Post Office 138.79 postage
Aflac 506.36 emp group ins
Wellmark Ins 7,950.29 health ins
Pheasant Ridge Apts- J Korf 786.59 overpmt, dep refund
Smith, Carla 51.68 overpmt refund
Aberdeen American News 43.98 ad
Aberdeen Asphalt 6,578.00 fill cracks
Associated Pools 77,400.00 pool construction
Border States 171.00 terminal
Burmeister 68.00 washers
Cannon/Cooper Power 1,509.60 meters
Cartney Bearing & Supply 27.88 flange
Chase Visa 19.95 comp program
Clark Engineering 1,645.50 engineering
Colonial Research 151.11 fluid
Crawford Trucks 2,429.37 repairs
Curt's Bodyworks 50.00 bus washes
CWD Food Service 71.84 food
Dacotah Bank 14,066.05 03 C&G loan
Dakota Brush 73.84 bags
Dakota Electronics 298.90 radio repairs
Dakota Press 567.16 publishing
Dakota Supply Group 336.84 pipe, cplg
Daly, Diane 327.17 bus bkkpng
Darrel's Sinclair 388.77 tire, repairs
Doeden, Arlis 2,005.56 bus director, postage, tools
Duane's 1,223.05 gas
Ellwein Bros Inc 5,087.05 beer
Fargo Tire Service 137.78 tire
Farmers Union 120.40 gas
Groton Independent 142.00 publishing
Groton Senior Citizens 100.00 cc cleaning
Groton Vet Clinic 20.99 gloves
Heartland Cons Power Dist 1,537.34 breaker loan
Heartland Waste 4,746.72 garbage hauling
Jacobson Agency 494.27 RS insurance
James Valley Tele 818.43 phone, internet
JDH Construction 72,669.69 pool construction
JobDig 954.00 ad
John Deere 30,370.67 payloader
Johnson, Drew 950.00 legal services
Johnson Bros Famous Brands 3,105.96 liquor
Ken's Food Fair 597.63 gas, supplies
Merchant JT & S 500.00 lineman training
NW Energy 329.97 natural gas
NWPS 3,069.23 power delivery
Office Max 56.32 stamp, punch, cards
Paints N More 816.66 transit dispatch & phone
Paints N More 28.60 freight
Pepsi 299.69 pop
Pioneer Ford 325.87 oil chg, recharge AC, tire repair
Porter Dist Co 2,192.30 beer
RDO Equipment 346.37 mower parts
Racom Corporation 44.10 comp access
Republic Bev Co 2,614.21 liquor
S&S Lumber 343.63 nuts, blots, wrenches, letters
SD Dept of Health 304.00 testing
SD Dept of Legislative Audit 23,146.00 2006-07 audit
SD Retirement 5,241.86 retirement
SD State Treasurer 9,850.55 sales tax
Share Corp 776.93 cleaners, deordorizer
T&R Electric 4,290.75 transformer
Trail Chevrolet 13.96 lamp
Wal-mart 238.46 food, cabinet
WEB Water 8,386.53 water
Wells Fargo Brokerage 8,359.96 01 C&G loan
Wells Fargo Brokerage 8,182.00 06 C&G loan
Wesco 433.00 fuse, guard
Winwater 763.92 gasket
Witmer Public Safety 106.48 uniforms

Sympathy was expressed to the family of Elmer Nash, long time rubble site monitor who died Saturday.

Moved by Hendrickson and seconded by Hamilton to adjourn the 121st City Council sine die. All members present voted aye.

_____________________________ ______________________________
Roy L Olson, Mayor Anita Lowary, Finance Officer


The 122nd City Council convened immediately following the 121st Council's adjournment with the following members present: Nyberg, Hendrickson, Hamilton Brotherton, Heitmann, Anderson, and Mayor Olson presiding.

Mayor Olson appointed Anita Lowary as Finance Officer, Stacy Mayou. as Police Chief, and Drew Johnson as City Attorney. Moved by Nyberg and seconded by Brotherton to approve these appointments. All members present voted aye.

An election of officers for the 122nd Council was held. Nyberg nominated and Brotherton seconded the nomination of Heitmann for President. Moved by Hamilton and seconded by Anderson that nominations cease and cast a unanimous ballot for Heitmann for President. All members present voted aye. Heitmann nominated and Brotherton seconded the nomination of Hamilton for Vice President. Moved by Brotherton and seconded by Anderson that nominations cease and cast a unanimous ballot for Hamilton for vice president. All members present voted aye.

Moved by Hamilton and seconded by Hendrickson to approve bills on the first meeting of each month and authorize the Finance Officer to pay all regular monthly bills in a timely manner to avoid penalties and take advantage of discounts. All members present voted aye.

Mayor Olson made the following committee appointments:
NECOG Representative - Sherwin Nyberg
Planning & Zoning Representative - Gary Heitmann
Fire Board - Doug Hamilton & Brett Anderson
Youth Representative - Clare Brotherton
Mass Transit Board - Deanna Hendrickson
Housing Commission - Deanna Hendrickson & Sherwin Nyberg
WEB Water Representative - Brett Anderson

Committees: 1. Chairman 2.Co-Chairman

Electric
Cemetery 1. Hamilton 2.Anderson
Rescue Squad

Water
Swimming Pool 1. Nyberg 2.Hendrickson
Parks & Skating

Streets
Baseball 1. Heitmann 2. Hamilton
Liquor
Other Recreation (Tennis, Basketball, Volleyball, Golf )

Wastewater
Solid Waste/Dumpground 1. Anderson 2. Nyberg
Forestry
Airport

Finance Office
Legal 1. Brotherton 2. Heitmann
Library
Insurance, General Administration

Senior Citizens
Community Center 1. Hendrickson 2. Brotherton
Civil Defense
Economic Development

Police 1. Mayor 2. Brotherton

Department reports were given.

At 7:15pm the public hearing for water meter and sewer repair project using the CDBG grant, Consolidated grant, and SRF loans was held. Ed Opp came before the Council to object to use of the funds for a new meter reading system. He also expressed opposition to applying for the COPS Fast grant. Funding restrictions were explained. No street grants were available. A map of the sewer main replacement project was reviewed. Moved by Anderson and seconded by Hamilton to pass the following resolution for the application for CDBG funds for a water metering and sewer repair project. All members present voted aye.

A Resolution Authorizing Community Development Block Grant Application To Assist In The Sanitary Sewer And Water Meter Replacement Project In The City of Groton

WHEREAS, the City of Groton proposes to execute an application for $515,000 Community Development Block Grant funds to replace sanitary sewer lines, lift station repairs, and replace water meters in the City of Groton; and

WHEREAS, the City of Groton is eligible for Federal assistance for the proposed project; and

WHEREAS, with the submission of the Community Development Block Grant application, the City of Groton assures and certifies that all Community Development Block Grant program requirements will be fulfilled; and

WHEREAS, the City of Groton has held the required public hearing on May 4, 2009, for the Community Development Block Grant; and

WHEREAS, the City of Groton is required to designate a certifying officer for the purpose of signing documents pertaining to this grant; and

WHEREAS, the City of Groton is required to designate an environmental certifying officer for the purpose of signing required environmental documents pertaining to this grant;

NOW, THEREFORE BE IT RESOLVED, that the Mayor of the City of Groton, will be authorized to execute the Community Development Block Grant application for the City of Groton; and

AND BE IT FURTHER RESOLVED, that the Mayor of the City of Groton, be hereby designated as the City's certifying officer for the purpose of signing correspondence, pay requests, and other required documents;

AND BE IT FURTHER RESOLVED, that the Mayor of the City of Groton, be hereby designated as the City's environmental certifying officer for the purpose of signing correspondence and other required documents and forms.

Moved by Hamilton and seconded by Brotherton to approve the Belden Tract 1 plat within the one mile joint jurisdiction of Groton City. All members present voted aye.

Moved by Heitmann and seconded by Hendrickson to continue the abbreviated garbage collection route through May 12 to help firm the streets. All members present voted aye.

Progress on construction projects was presented. Streets and curb & gutter are delayed until June. The swimming pool is on schedule for a July opening. Unless more donations or pledges are received by June 1, there will be no water features installed in the pool.

A request from the Shriners for locating an aluminum can recycling bank was denied. The current recycling program for the swimming pool fund raiser will continue as a city sponsored youth activities fund raiser.

Use of the baseball complex by teams not sponsored by the City was discussed. The baseball coordinator will contact these teams to ask for contributions toward the City youth program.

Due to the cost and lack of available auditors, the City will revert to a two year audit for 2008-2009.

Mayor Olson announced that the Groton Public Water System has received a 2008 Achievement Certificate.

At 7:41pm the Council adjourned into executive session to discuss personnel on a motion by Brotherton and seconded by Hendrickson. All members present voted aye. Council reconvened at 7:55pm into regular session.

Moved by Anderson and seconded by Heitmann to hire Lance Hawkins as Girls Softball coach for 14/16 and under. All members present voted aye.

The Finance Officer was directed to advertise for a part-time rubble site monitor.

Moved by Hendrickson and seconded by Hamilton to give second reading to Ordinance 656, The 2009 Summer Salary Ordinance. All members present voted aye.

Reports from the Youth Center, Transit, and overtime were reviewed.

Meeting adjourned.


____________________________ ______________________________
Roy L. Olson, Mayor Anita Lowary, Finance Officer