June 1, 2009

The Groton City Council met on the above date at City Hall at 7:00pm for their regular first monthly meeting with the following members present: Hendrickson, Brotherton, Hamilton, Nyberg, Heitmann, and Mayor Olson presiding.

The minutes were approved as read on a motion by Brotherton and seconded by Hendrickson. All members present voted aye.

The financial report was approved as read on a motion by Hamilton and seconded by Heitmann. All members present voted aye.

The following bills were allowed for payment on a motion by Nyberg and seconded by Brotherton . All members present voted aye.

Executive Payroll 6,768.60 salaries
Administrative Payroll 7,725.44 salaries
Public Safety Payroll 9,001.90 salaries
Public Works Payroll 25,203.35 salaries
Recreational & Cultural Payroll 4,584.00 salaries
Wells Fargo 14,592.96 ss & wh
City of Groton 681.14 dep refunds, postage, plant
City of Groton 144.65 fam crisis pmt
Consol Fed Cred Union 2,250.00 emp savings
SD Suppl Retirement 900.00 emp retire
Office of Child Support 336.00 child support
US Post Office 144.23 postage
US Post Office 1,050.00 stamps
Aflac 506.36 emp ins
Wellmark Ins 7,950.29 health ins
Dakota Transit Assoc 1,000.00 registration
Hanson, Justin 1,890.00 teener umpires
Heartland Cons Power District 45,838.50 power
Kesslers 23.99 plant
Ketterling, James 76.00 dep refund
Kurth, Travis 2,100.00 legion umpires
Lerseth, Heather 57.05 dep refund
Luecke, Becky 510.00 hwh sale incentive
Marshall Co Imp 6,900.00 mower
Office Max 262.41 calenders, ink, paper
SD Govt FO Assoc 150.00 registration
SD Human Resources 50.00 registration
Steffes 44.00 sensor
Walmart 258.60 food, movies, cleaners
WAPA 21,333.79 power
Young, Sharon 101.37 overpmt ref
1st National Bank 2,338.19 flood sewer int
1st National Bank 9,604.27 lagoon SRF loan
A-1 Sanitation 1,140.00 cleanup dumpsters
Altec 231.77 inspection
Associated Pool Builders 111,608.82 pool const
Border States 673.35 conn, cross arms, wire, braces
Business Forms & Acct 598.80 bill forms
Cartney Bearing & Supply 27.88 bolt flange
Chase Visa 277.92 tourn reg, comp prog, paper, ink
Clark Engineering 3,095.69 c&g eng
Crady's Radiator 581.74 recore radiator
Curt's Bodyworks 68.90 window repair
CWD Food Service 696.98 food
Dakota Electronics 98.25 radio repairs
Dakota Press 358.75 publishing
Dakota Pump & Control 1,626.17 lift repair
Dakota Supply Group 326.17 ballast, conduit
Daly, Diane 317.17 bus bkkping
Darrel's Sinclair 211.70 battery, tire repairs
Doeden, Arlis 2,023.03 bus director, postage, keyboard
Duane's 1,440.95 gas,dsl
Ecolab 83.00 pest control
Ellwein Bros Inc 6,063.30 beer
Farmers Union 1,618.58 oil, gas, dsl
Groton Independent 534.51 publishing
Groton School Lunch 145.29 food
Groton Senior Citizens 150.00 cc cleaning
Harry Implement 13.32 end
Heartland Cons Power Dist 1,537.34 breaker loan
Heartland Waste 4,940.70 garbage hauling
James Valley Tele 798.70 phone, internet
JDH Construction 79,870.50 pool const
Johnson, Drew 1,125.00 legal services
Johnson Bros Famous Brands 8,709.68 liquor
Kay's Computing 60.00 comp repairs
Locke Electric 164.66 lm install
Loris' Pharmacy 65.68 plant, supplies
Mac's 69.65 ties
Merkel, Terry 2,100.00 doze dump
Michael Todd 98.82 cones
Milbank Am Legion 125.00 tourn reg
Nelson Sales & Service 1,051.42 trimmer, saw, blades
NW Energy 73.35 natural gas
NWPS 2,320.85 power delivery
Office Max 400.73 env, labels, toner
One Call 12.60 locates
Paints N More 816.66 dispatch, phone
Paints N More 7.50 frt
Pepsi 596.00 pop
Pioneer Ford 600.81 radator repair
Polk Directory 242.40 directory
Porter Dist Co 1,735.40 beer
RDO Equipment 241.34 idler, blade, filters, belts
Racom Corporation 44.10 comp access
Raco Stained Glass 1,325.00 bricks
Republic Bev Co 8,867.62 liquor
Resco 364.10 insul, term
Runnings 140.82 bits, pots
S&S Lumber 725.13 tools, trimmers, line, letters
Sanitation Products 131.10 sweeper shoes
SD Dept of Env & Nat Res 600.00 water fee
SD Dept of Health 24.00 testing
SD Retirement 7,170.75 retirement
SD State Treasurer 8,515.74 sales tax
Share Corp 322.42 cleaner
T&R Electric 1,623.00 transformers
Velvet Uniforms 662.85 vest
WEB Water 8,208.33 water
Wesco 353.29 rods, clamps, tape
Wright & Sudlow 12,060.00 C&G const

Department reports were given.

Grant applications and awards were reviewed. The youth center has received a $6,000 grant from the Knight Foundation. Sanitary sewer repairs, automated water meter system, police wages, outdoor siren, street repairs and new industry locations are all being sought. Moved by Heitmann and seconded by Hamilton to pass the following authorized signatory resolution for the sewer & water grants. All members present voted aye.

WHEREAS, the City of Groton is proposing to make wastewater system improvements to include replacement of sanitary sewer lines; and

WHEREAS, the City of Groton is applying for up to $1,500,000 for a Clean Water State Revolving Fund (CWSRF) loan with principal forgiveness; and

WHEREAS, the City of Groton needs to authorize a CWSRF signatory.

WHEREAS, the City of Groton is proposing to make water system improvements to include the replacement of water meters and install a new water meter reading system; and

WHEREAS, the City of Groton is applying for up to $300,000 for a Drinking Water State Revolving Fund (DWSRF) loan with principal forgiveness; and

WHEREAS, the City of Groton needs to authorize a DWSRF signatory.

NOW THEREFORE, BE IT RESOLVED that the City of Groton make application to the South Dakota Department of Environment and Natural Resources for a DWSRF loan up to the amount of $300,000 at an interest rate of 3.0% for a term of 20 years. The security pledged toward repayment for the water revenue bond will be user fees from the water system; and

BE IT FURTHER RESOLVED tthat the City of Groton make application to the South Dakota Department of Environment and Natural Resources for a CWSRF loan up to the amount of $1,500,000 at an interest rate of 3.0% for a term of 20 years. The security pledged toward repayment for the wastewater revenue bond will be user fees from the wastewater system; and

BE IT FURTHER RESOLVED that the Mayor of the City of Groton be the authorized signatory for all loan related documents, including the application and pay requests.

Moved by Nyberg and seconded by Brotherton to hold an election on these loans as soon as possible to have the loans in the sewer and water improvement percentage. All members present voted aye.

Draintile for the 4th St reconstruction was discussed and cost estimates will be sought.

Moved by Hendrickson and seconded by Nyberg to change the private service line repayment policy on vacant lots to continue to allow a 5 year payback, but to require monthly payments starting at the completion of the installation and including interest rate of 1% above the city bank interest rate available for the project. All members present voted aye.

The lack of house numbers on residences has caused concerns for utility workers and emergency personnel. All properties will be requested to update their number displays.

At 7:30pm no one appeared at the hearing for the renewal of the malt beverage licenses. Moved by Nyberg and seconded by Heitmann to renew malt beverage licenses for Off Sale - Duane's. Inc., 105 E Highway 12, Groton, SD
On/Off Sale - Ken's Fair Foods - 4 E Highway 12, Groton, SD
All members present voted aye.

Charges for use of the swimming pool for the reduced season in 2009 will remain at the same prices as 2008 on a motion by Heitmann and seconded by Nyberg. All members present voted aye. Mayor Olson reported that 3 areas that had cracked in the deck will be replaced.

Complaints on travel trailer parking in residential areas were discussed. No permit fees had been collected. Further study will be done on the regulations.

Approximately 40 unsightly areas of concern after completion of cleanup week were presented. Finance Officer Lowary was directed to send the information letter to all there property owners and request compliance.

Use of go-carts, golf carts, mowers, and ATVs on city streets were discussed. Licensed drivers on licensed vehicles are required. Police officers were directed to continue to give warnings and emphasize safety for all those first time offenders.

Moved by Brotherton and seconded by Henrickson to request from Brown County the same amounts for the support of the library and recreation programs for their 2010 budget. All members present voted aye.

The Youth Center fund raiser has been rescheduled for Aug 8.

Moved by Hamilton and seconded by Nyberg to send a Finance Officer to a wellness program presentation by Wellmark in Aberdeen on June 25. All members present voted aye.

Moved by Nyberg and seconded by Brotherton to adjourn into executive session to discuss personnel at 8:10pm. All members present voted aye. Council reconvened into regular session at 8:32pm.

The Finance Officer was directed to readvertise for the rubble site monitor.

Moved by Hamilton and seconded by Heitmann to reduce the salary of the Girls softball coach (Lance Hawkins) for the U16 team to $1,000.00 for 2009 due to lack of a second team. All members present voted aye.

Meeting adjourned.


____________________________________ ________________________________
Roy L. Olson, Mayor Anita Lowary, Finance Officer