Town of Frederick
Board Minutes
May 4, 2009

The Town Board of Frederick met at the Community Center May 4, 2009 at 7:00 p.m. Present were board members Tom Meyer, Dennis Kinslow, Scott Campbell, finance officer Max Kinslow. Patrons Bob Smith, Bob Nixon, Rich Bakeberg, Crystal Cox, Peggy Worthy, Bob Campbell, Nick white, Ann and Herman Storm, and Howard Bradley.
The meeting was called to order by Chr. Kinslow. Minutes of the April meeting were reviewed, motion by Campbell/Kinslow to accept minutes, motion carried. The financial report was reviewed , motion by Meyer/Campbell to approve financial report, motion carried. Accounts payable were reviewed. Two bills were presented to the finance officer at the meeting but they will be included in the June accounts payable. Bills must be in by the 25th of the month to be payable at the following months meeting. Motion by Campbell/Meyer to pay all bills in the May report, motion carried.
ACCOUNTS PAYABLE;First N. Bank-310.20; Aberdeen Asphalt-1400.00(snow removal);Carquest Auto Parts-36.74; Cartney Bearing-67.69; C. Store-14.16; D. Kinslow(GA)-46.17; D. Kinslow(UT)-491.31; DSG-186.10; D. Kinslow(VA)-75.00; Ell. Imp.-11.46; Ell. True Value-11.48; Ell. Farmers Union-771.40; Fred. Dev. Corp.-988.52; JVT-132.83; JC Campbell Inc-142.00;B. McDowell-103.76; M. Kinslow-60.00; M. Cox-143.95; M. Kinslow-31.40; M. Kinslow-554.10; MDU-925.40; M. Wiitala-80.00; Menards-197.90; Nick's(gift cert)-420.00; Off. Equip.- 207.44; Petro. Part.-193.00; S. Campbell-23.09; Runnings F and F-38.15; SD Dept. Rev(garb)-76.20;SD Dept. Rev.-117.00; T. Meyer-9.50; T. Nickelson-279.65; GDI-38.84; T. Meyer-23.09; Titan Access-15.07; WEB-2067.47 Ell. Equip.(rental tractor)1350.00; USPS 176.00.
OLD BUSINESS:
Utilities Report-Dennis has been busy with general maintenance around the lagoon since the flood. There is debris that needed to be cleaned from around the edge and sand bags needing to be removed.
Street Repair- One quote was presented to the board but it was decided to publish for bids as the project exceeds 25,000.00 as allowed by state bidding process.
Historical Society- Bob Nixon presented the board with the warranty deed for the Fylpaa building that the Historical Society will occupy. Motion was made by Campbell/Meyer to accept the warranty deed and it was signed by Nixon/Kinslow, notarized by Campbell. The finance officer will now file it with Brown County Register of Deeds office.
The FHS building now has a workable furnace but no water as pipes froze and broke.
NEW BUSINESS:
Oath of Office- Scott Campbell took the oath of office for a 1 year term as a trustee for the Town of Frederick.
Board Chairman elected- the meeting was turned over to the finance officer for nominations for board chairman. Kinslow was nominated by Campbell/Meyer, there being no other nominations, motion carried, Kinslow remains chairman.
Designate Official newspaper, attorney and depository-Campbell made motion to designate Groton Independent as official newspaper, Frohling Law Firm, Dana Frohling as city attorney, and First National Bank as official depository. Second by Meyer. Upon roll call vote Campbell abstained because of his interest in the offical depository.
Appoint Finance officer- Motion by Meyer/Campbell to appoint Maxine Kinslow as finance officer, motion carried.
Nick's- Nick White, manager of the local cafe/bar requested from the board a reduction in his license fee with the city. It had already been reduce at the signing of the operation agreement to $100 per month from the former fee of $250 per month to help with business costs. After checking with towns of similar size and with the SDML it was determined that our fee is not out of line. The operating agreement is for 1 year terms. Nick informed the board that the business will be open earlier in the day for lunches, and inquired about the ordinances regulating entertainment. Those are stated in his contract. The board had praise for his good food and excellent service. His fee was not lowered at this time.


RESOLUTION:
A resolution was made by Scott Campbell to lower the Town of Frederick's liquor licenses to 1 on sale liquor license and 2 off sale licenses. By roll call vote- Kinslow-yes; Meyer-yes; Campbell-yes. motion carried.
Price quote on mower- Rich Bakeberg presented the board with a price quote from Ellendale Implement on a mower trade in for the cemetery riding mower. The city pays half and the Alpha Circle pays half the cost of the mower. Trade in price is $2200.00. After discussion the board decided to trade, motion by Campbell/Meyer to accept trade in price, motion carried.
Landfill- The city is in need of a supervisor to fill in until Edgar Head is recuperated from surgery. Scott was going to inquire from a couple of individuals to see if they would be interested. The area needs burning and cleaning up but access is hampered by the wet roads and ruts in them. Caution is advised if you are going to the landfill as the road has been deeply rutted by big trucks and machinery while it was flooded.
Water Quality Report- The 2008 Water Quality Report is available upon request at the finance office. Notices were sent in this months bills to all households. The Town of Frederick received a Certificate of Acheivement for maintaining all state requirements for safe drinking water for the Town of Frederick. Dennis Kinslow also received a certificate for his efforts in maintaining those standards of safety.
Request for park use- Howard Bradley asked permission to have a wedding this summer for a local couple and a permit to serve alcohol at the reception in the park. Alcoholic beverages would not be for sale, only served to invited guests at the reception. The board informed him he would need a temporary permit from the city obtained at the finance office. Permission was granted by the board.

Maxine Kinslow
Finance Officer