Frederick Area School District

OFFICIAL BOARD PROCEEDINGS

2008-2009 FISCAL YEAR END

FREDERICK AREA SCHOOL DISTRICT #6-2

The 2008-2009 Fiscal Year End meeting of the Board of Education of the Frederick Area School District #6-2 was called to order by Chairman, Lance Podoll at 7:27 p.m.

with board members Jeff Forsting, Richard Schlosser, and LaDonna Sumption present. Absent was Wayne Haas. Also present were, C.E.O./Secondary Principal, Randy Barondeau; Elementary Principal, Ann Hegge; Business Manager, Lynn Delzer; and Patrons-Eric Sumption and Dennis Walworth, Jr.

The meeting began with all present reciting the Pledge of Allegiance.

Action 09-190: Motion by Forsting and seconded by Sumption to approve the 2008-2009 fiscal year end agenda. All aye, carried.

The financial report for the month of June 2009 was presented as follows:

Action 09-191: Motion by Schlosser and seconded by Forsting to approve the minutes of the regular meeting on June 8th and of the special contact on June 30th and the financial reports for the Frederick Area School District. All aye, carried.

Action 09-192: Motion by Sumption and seconded by Schlosser to approve the Library Plan section of the policy manual. All aye, carried.

At 7:32 p.m. Patrons-Cootie Anderson, Janet Burkhardt, and Tami Nickelson joined the meeting.

Discussion was held in regards to the procedure for surplusing the Gateway tablets along with the status of the new HP tablets/laptops.

Mr. Barondeau gave an update on the status of NCAI. Tower has not been sold and the FCC licenses are in Warner and Frederick School names.

Action 09-193: Motion by Forsting and seconded by Sumption to approve the votech busing information with the discussed changes. All aye, carried.

Discussion was held in regards to the library consolidation to include name change, date of potential move, board members, funding, etc.

At 8:10 p.m. Patrons-Cootie Anderson, Janet Burkhardt, and Tami Nickelson left the meeting.

Mr. Barondeau gave an update on the playground improvements. Formal notification has been received by the Corps of Engineers; therefore work can now begin. Contacts have been made to local patrons for labor for trench digging and for black fill dirt.

An update was given on bus contract. Bard consensus was to negotiate with Mid States Bus, Inc for a decrease in route cost due to 4 day school week. Discussion was also held in regards to votech driver rate of pay. Board consensus was to offer $10.00 per hour.

An update was given on the Odyssey program. Warner School, Edmunds Central, and Frederick Area have joined this and will be doing joint training in August. This will replace the ALC program previously offered by Aberdeen School District.

An update was given on the ESA contract. The local ESA4 has been disbanned and our district has now been assigned to ESA1. Due to the timing of this, we did not contract with the ESA and have chosen to contract services with Janeen Outka for $500.00 per day for 6 days inservice.

Action 09-194: Motion by Schlosser and seconded by Sumption to approve an additional FY2009 budget change as follows:

21 2549 000 549 Other Equipment $1500.00

21 1990 Local Income/Reserve $1500.00

Election results were canvassed by school board. For the 2 year terms, Dennis Walworth, Jr received 100 votes, Lance Podoll received 95 votes, and Dan Nickelson received 76 votes.

For the 3 year terms, Richard Schlosser received 97 votes, Eric Sumption received 90 votes, and Crystal Holverson received 80 votes. Therefore Dennis Walworth, Jr. and Lance Podoll have been elected each for a 2 year term and Richard Schlosser and Eric Sumption have been elected each for a 3 year term as school board members.

Action 09-195: Motion by Forsting and seconded by Schlosser to approve the election results as canvassed. All aye, carried.

Richard Schlosser gave the Hub Area Technical Report. The student built house made a profit of $21,000. A visual communications teacher has been hired and the parking lot is currently being redone.

Action 09-196: At 8:49 p.m. with a motion by Forsting and seconded by Schlosser to go into executive session for personnel/student matters with E Sumption and Walworth in attendance. All aye, carried.

Action 09-197: At 8:55 p.m. Chairman, Podoll declared the Frederick Area School District out of executive session.

Action 09-198: At 8:55 p.m. with no further business for the fiscal year 2008-2009 and with a motion by Forsting and seconded by Sumption for adjournment. All aye, carried.

OFFICIAL BOARD PROCEEDINGS

FREDERICK AREA SCHOOL DISTRICT #6-2

The annual meeting for the Frederick Area School District #6-2 for fiscal year 2009-2010 was called to order by Business Manager, Lynn Delzer at 9:02 p.m. Board members present were Jeff Forsting, Lance Podoll, and Richard Schlosser. Also present were, C.E.O./Secondary Principal, Randy Barondeau; Elementary Principal, Ann Hegge; and newly elected board members-Eric Sumption and Dennis Walworth, Jr.

Business Manager, Lynn Delzer presented the oath of office and certification of election to returning board members-Lance Podoll and Richard Schlosser and to newly elected board members-Eric Sumption and Dennis Walworth, Jr.

Action 10-001: Motion by Podoll and seconded by Forsting to approve the agenda with 2 additions-New Business Y. Review/approve August board meeting time and X-Review/approve library consolidation and 1 correction-#12 to resignations.

Business Manager, Lynn Delzer opened the election for 2009-2010 President for the Frederick Area Board of Education.

Action 10-002: Forsting nominated Podoll, seconded by Schlosser.

Action 10-003: Schlosser moved the nomination cease, seconded by Forsting. All aye, carried.

Lance Podoll is the Frederick Area Board of Education President for 2009-2010 fiscal year.

President, Lance Podoll began presiding.

President Podoll called for nominations for Vice President for 2009-2010.

Action 10-004: Forsting nominated Schlosser, seconded by Podoll.

Action 10-005: Forsting moved the nomination cease, seconded by Podoll. All aye, carried.

Richard Schlosser is the Frederick Area Board of Education Vice President for 2009-2010 fiscal year.

President Podoll presented oath of office to Business Manager, Lynn Delzer.

The bills for the Frederick Area School District were presented as follows:

JULY 2009 EXPENDITURES

GENERAL FUND: 175.00, ABERDEEN AMERICAN NEWS, INC, SUBSCRIPTION; 2,082.08, ABERDEEN SCHOOL DISTRICT #6-1, ALC SERV; 648.00, BEST WESTERN, COOP-LODGING STATE GOLF; 497.92, BEST WESTERN TOWN & COUNTRY INN, LODGING-STATE TRACK; 299.08, BONN EXPRESS, VEHICLE GAS; 135.00, BURKHARDT, JANET, ELECTION WORKER; 146.81, CENEX - ELLENDALE, VEHICLE GAS; 378.31, CENTURY BUSINESS PRODUCTS, INC, PRINTER TONER/MO SERV; 4,080.94, COLE PAPERS, MAINT SUPPLIES; 20.00, DAKOTA ELECTRONICS, MO SERV; 3,331.30, DELZER REPAIR, BUS REPAIRS; 123.23, ELLENDALE TRUE VALUE, MAINT SUPPLIES; 24.02, EVERGREEN SUPPLY, INC., MAINT SERV; 7,152.26, FREDERICK ACTIVITY FUND, UTILITIES/SUPPLIES/TITLE COSTS; 135.00, GOODING, GLORIA, ELECTION WORKER; 776.04, GROTON INDEPENDENT, INC, BOARD PROCEEDINGS/NOTICES; 135.00, GUSTAFSON, DEBRA, ELECTION WORKER; 135.00, HELEN HAM, ELECTION WORKER; 1,592.00, HUB AREA TECHNICAL SCHOOL, MO FEE; 148.38, HUETTL, ASHLEY, ELECTION WORKER; 338.53, JAMES VALLEY COOP. TELE. CO., TELEPHONE; 135.00, KOPETSKY, DIANNA, ELECTION WORKER; 703.80, MAINTENANCE ENGINEERING, MAINT SUPPLIES; 19.08, McLEOD’S PRINTING & SUPPLIES, ELECTION SUPPLIES; 29.00, McPHERSON COUNTY HERALD, SUBSCRIPTION; 801.10, MID STATES SCHOOL BUS, INC, FUEL COSTS/ACTIVITIES; 2,006.59, MID-AMERICAN RESEARCH CHEMICAL CORP, MAINT SERV; 16,002.00, PROPERTY/LIABILITY FUND, PROPERTY/LIABILITY INSURANCE; 100.00, RICHARDS, CARLYLE, LEGAL SERV; 550.00, SD COALITION OF SCHOOLS, DUES; -12.28, TEL SERV COMMUNICATIONS, INC, SUPPLIES REFUND; 144.32, TOWN OF FREDERICK, UTILITIES; 42,832.51, GENERAL FUND TOTAL

CAPITAL OUTLAY FUND: 2,160.00, APEX TECHNOLOGY SOLUTIONS CORP, COMPUTER STORAGE/RACKS; 6,205.16, COLE PAPERS, FLOOR MACHINE; 4,411.94, FREDERICK ACTIVITY FUND, LOAN PYMT; 81,178.00, HEWLETT-PACKARD COMPANY, TABLETS/LAPTOPS/BATTERIES; 939.00, HUB AREA TECHNICAL SCHOOL, MO FEE; 1,189.76, SOFTWARE HOUSE INTERNATIONAL, ALTIRIS LICENSES; 426.01, TEL SERV COMMUNICATIONS, INC, MONITORS; 44,781.30, WELLS FARGO BROKERAGE SERVICE,, SEMI ANNUAL PYMT; 141,291.17, CAPITAL OUTLAY FUND TOTAL

SPECIAL EDUCATION FUND: 165.80, ABERDEEN AMERICAN NEWS, INC, SPED TEACHER ADV; 2,167.00, AVERA ST LUKES, APR/MAY SERV; 525.04, FREDERICK ACTIVITY FUND, SPED ARRA COSTS; 20.80, GROTON INDEPENDENT, INC, SPED TEACHER ADV; 2,878.64, SPECIAL EDUCATION FUND TOTAL

FOOD SERVICE: 150.00, FREDERICK ACTIVITY FUND, REG FEE; 150.00, FOOD SERVICE FUND TOTAL

Action 10-006 Motion by Forsting and seconded by Schlosser to approve the bills and pay the same. All aye, carried.

Discussion was held on thank you and congratulations-a complete listing can be found in the school newsletter.

Action 10-007: Motion by Sumption and seconded by Schlosser to approve all agenda items by designating, publishing, or approving from item B-J and from item L-M as follows:

B) Designate First National Bank of Frederick as the official bank depository for the district, C) Designate Groton Independent as the official newspaper for the district, D) Designate the Chief Administrator and Business Manager to be the purchasing agent of the district, E) Designate the Chief Administrator and Business Manager to be custodians of funds of the clearing account for the district, F) Designate the Chief Administrator and Business Manager to be custodian for federal funds, G) Designate the Chief Administrator to be authorized representative of the school lunch program for the district, H) Designate the Chief Administrator or Elementary Principal to be the officials to close school because of inclement weather, contagious disease and other emergencies, I) Designate Chief Administrator to be appointed to be the Truancy Officer for the district, J) Designate Carlyle Richards of Richards & Oliver Attorney at Law of Aberdeen as legal council for the district, L) Publish the following tabulations of the employees of the Frederick Area School District for the 2009-2010 school year both by position and salary as pursuant to statute requirements as follows: Kindergarten-Tonya Zinter-$38,377.74; First Grade-Renee Brooks-$37,451.35; Second Grade-Colleen Wallien-$32,785.00; Third Grade-Jessica Ringgenberg-$27,935.00; Fourth Grade-Janel Bergan-$36,380.00; Fifth Grade-Ann Hegge-$17,996.14; Fifth Grade, 7th Social Studies, and RTI- Kelly Duxbury-$28,635.00; Sixth Grade-Janice Ellefson-$36,738.75; Title I-Paula Tschosik-$28,385.00; Special Education-Angela Keller-$28,085.00; Special Education-Krista Charlton-$27,000.00; Algebra I, Geometry, Accounting I & II, Personal Finance, NCAI/E Learning Facilitator, Computer Technology-Janelle Barondeau-$33,785.00; Library, 8th Social Studies & English, 10th English Comp/Lit, 11th English Comp/American Lit, 12th English Comp/World Lit, Lakota Study-Jacklyn Brokaw-$35,340.00; 7th & 8th Math, Algebra II, Business/Consumer Math, and 7th & 8th PE-Justin Downes-$27,150.00; Band, Band Lessons, Chorus, Vocal Instruction, Elementary Music, NCAI/E Learning Facilitator-Curt Eisenbeisz-$37,692.50; 7th & 8th Intro to Technology, Algebra II, Psychology, Current Events, Elementary PE, Computer AP Mouse, Computer Technology-Lynnette Hertel-$31,085.00; 7th & 8th Health, Geography, US Government, US History, World History, High School PE, Elementary PE Marty Morlock-$29,385.00; 7th & 9th English, Library, Photo Journalism, Publications, NCAI/E Learning Facilitator, and Career Guidance-Carma Ruenz-$30,785.00; 7th & 8th Science, Biology I, Physical Science, and Chemistry-Sarah Sumption-$30,185.00; Elementary Art, 7th thru 9th Art, Library, and NCAI/E Learning Facilitator-Ann Wampler-$19,887.48; Frederick Jr High & High School Principal-Randy Barondeau-$36,757.77; Elementary Principal-Ann Hegge-$29,674.41; Business Manager-Lynn Delzer-$34,050.30; Chief Administrator-Randy Barondeau-$36,757.76; Computer/Technical Coordinator-Cynthia Rall-$42,174.79; School Secretary/Office Technology Support-Stacey Sumption-$11.23 per hour; Highly Qualified Instructional Tutor/Paraprofessional, NCAI/E Learning Facilitator-Janet Elsen-$12.97 per hour; Head Cook-Faye Gunther-$14.26 per hour; Cook-Lisa Sumption-$8.58 per hour; Custodian-Russell Furman $14.73 per hour and $22.10 per hour for overtime; Part-time Custodian-Janet Burkhardt-$8.25 per hour; and Summer Grounds Keeper-Marty Morlock-$8.53 per hour. M) Establish the travel reimbursement rate and per diem allowance in accordance to current state rates. All aye, carried.

Action 10-008: Motion by Schlosser and seconded by Walworth to designate the second Monday of each month at 7:00 p.m. for the Frederick Area Board meetings at the Frederick School unless designated otherwise. All aye, carried

Action 10-009: Schlosser offered the following resolution and seconded by Forsting:

BE IT RESOLVED to authorize Business Manager to invest funds when available. On roll call vote, all aye. Resolution passed.

Action 10-010: Motion by Sumption and seconded by Forsting to appoint Schlosser as the representative for the Frederick Area School District for the board of the Hub Area Technical School. All aye, carried.

Action 10-011: Motion by Schlosser and seconded by Sumption to approve the statement of nondiscrimination as follows: The Frederick Area School District doesn’t discriminate in its employment policies and practices or in its educational program on the basis of race, color, creed, religion, age, sex, handicap, national origin, or ancestry. All aye, carried.

Action 10-012: Motion by Forsting and seconded by Schlosser to approve the Avera PACE/ Land of Lakes Milk (Central) pricing with the escalator clause for the 2009-2010 school year. All aye, carried.

Discussion was held on the Student Handbook, Tablet Policy/Procedures/Information Handbook, and the Title Handbook. Additional revisions will be made with board approval to occur in August.

Action 10-013: Motion by Schlosser and seconded by Sumption to surplus the following:

1 Sharp Notevision Projector (XG-C55X) serial #308311774

1 Infocus Projector (Model LP280) serial #AAAT13000B

1 Infocus Projector (Model LP290) serial #AABF126089

1 Cross Pad Portable Digital Notepad serial #014950

2 Compac servers serial #D907BVX20140 & #D915BVX20086

All with a $0.00 value. All aye, carried.

The agenda for the July 23rd Coop meeting to be held in Frederick was reviewed.

Discussion was held on the ASBSD/SASD annual joint convention to be held on August 6th & 7th in Sioux Falls and the region meetings to be held on October 6th in Webster and Oct 7th in Miller. Mr. Barondeau is tentatively planning on attending the Sioux Falls meeting.

Action 10-014: Motion by Forsting and seconded by Schlosser to approve the home school application for one 10th grade student. All aye, carried.

Action 10-015: Motion by Schlosser and seconded by Sumption to approve the new public records regulation/policy as presented with the fee of copying public records to be $49.99. All aye, carried.

Action 10-016: Motion by Schlosser and seconded by Walworth to move the August 10th board meeting to 6 p.m. All aye, carried.

Action 10-017: Motion by Forsting and seconded by Schlosser to move to consolidate with the city library. All aye, carried.

Action 10-018: At 10:40 p.m. with motion by Forsting and seconded by Sumption to go into executive session for personnel matters. All aye, carried.

Action 10-019: At 10:45 p.m. Chairman, Podoll declared the Frederick Area School Board of Education out of executive session. All aye, carried.

Action 10-020: Motion by Forsting and seconded by Schlosser to approve the following resignations: Jackie Brokaw as Head Golf, Edgar Head as PT Janitorial, Janet Burkhardt as Cook, and Lisa Sumption as PT Janitorial-Bathrooms. All aye, carried.

Action 10-021: Motion by Sumption and seconded by Walworth to offer/accept the signed employment agreements with Janet Burkhardt for PT Janitorial and with Lisa Sumption for Cook. All aye, carried.

Action 10-022: Motion by Forsting and seconded by Sumption to offer/accept the signed elementary play facilitator contract with Tonya Zinter. All aye, carried.

Action 10-023: Motion by Schlosser and seconded by Sumption to offer/accept the certified Special Education Teacher contract with Krista Charlton. All aye, carried.

Action 10-024: At 10:49 p.m. with no further business and with a motion by Forsting and seconded by Sumption for adjournment. All aye, carried.

Published once at the approximate cost of $9.04.