OFFICIAL BOARD PROCEEDINGS
FREDERICK AREA SCHOOL DISTRICT #6-2
JUNE 8, 2009

The regular meeting of the Board of Education of the Frederick Area School District #6-2 was called to order at 7:01 p.m. by Chairman, Lance Podoll with board members Jeff Forsting and Richard Schlosser. Absent were Wayne Haas and LaDonna Sumption. Also present were CEO/Secondary Principal, Randy Barondeau; Elementary Principal, Ann Hegge; Business Manager, Lynn Delzer; Technical Coordinator, Cynthia Rall (via the Vtel system); Teacher, Jackie Brokaw; and Patrons, Eric Sumption and Stephanie Sumption.

The meeting began with all present reciting the Pledge of Allegiance.

At 7:02 p.m. board member LaDonna Sumption joined the meeting.

Action 09-171 Motion by Schlosser and seconded by Forsting to approve the agenda with 1
addition-#11 a. Accept teaching resignation. All aye, carried.

The financial report for the month of May 2009 was presented as follows:

GENERAL CAPITAL SPECIAL PENSION LUNCH IMPRESS
OUTLAY EDUCATION FUNDS
Beginning Balance May 1, 2009 867485.69 158687.65 306827.97 55384.72 62.84 20986.19
Brown County Treasurer (Taxes) 134421.90 85660.46 25809.26 8596.90
State of SD (State Aid) 67323.00
(Title I-A) 21895.00
(Title II-A) 717.00
(Title II-D) 564.00
(Title IV) 1308.00
(Title V) 164.00
(GAPS) 2029.39
(Fresh Fruit & Vegetable Grant) 901.41
(Upward Bound) 500.00
(IDEA Part B) 4306.00
(IDEA Preschool) 209.00
(Lunch reimbursement) 4135.69
Lunch/Milk (299.50)
First National Bank (Interest-Checking) 16.30
SD FIT (Interest - Government Cash) 244.32
Misc-Student Fee 85.00
Copies 40.10
Drivers Education 2100.00
Play 139.00
District Band Inc-Reimb (200.00)
Other 12820.50
Subtotals 1099734.11 244348.11 337152.23 63981.62 3899.03 33806.69
Disbursements 133039.12 14153.99 11242.85 3757.11 8668.99 11573.55
Ending Balance May 31, 2009 966694.99 230194.12 325909.38 60224.51 -4769.96 22233.14

Savings & Trust Accounts 62320.74
Trust & Agency Activity Funds 54120.20
Unemployment Fund 22753.52

The bills for the Frederick Area School District were presented.

JUNE 2009 EXPENDITURES

GENERAL FUND
87.50 ABERDEEN AWARDS COOP-PINS/AWARDS
261.00 ACADEMY TROPHY & ENGRAVING CO. COOP-AWARDS
81.60 AMERIPRIDE LINEN SUPPLY CO. INC MO SERV
789.04 ASBSD MEMBERSHIP DUES
229.06 BONN EXPRESS VEHICLE GAS
80.40 CENEX - ELLENDALE VEHICLE GAS
535.19 CENTURY BUSINESS PRODUCTS, INC COPIER MAINT/SUPPLIES
477.42 COLE PAPERS MAINT SUPPLIES
15.33 COMMUNITY STORE FFVP SUPPLIES
1,178.72 CWD-ABERDEEN FFVP FRUIT/SUPPLIES
51.85 DAKOTA DUST-TEX, INC. MAINT SERV
20.00 DAKOTA ELECTRONICS MO FEE
55.99 DAYS INN OF PIERRE LODGING-FFVP
144.94 ELLENDALE TRUE VALUE MAINT SUPPLIES
5,768.20 FREDERICK ACTIVITY FUND UTILITIES/PERDIEM/COOP
300.00 GOLDEN WEST TECHNOLOGIES, INC. SERVICE
22.77 GROTON INDEPENDENT, INC VOTER REG NOTICE
1,017.11 HERTEL, LYNNETTE TITLE II A-EDUC CREDITS
94.33 HIGHMORE-HARROLD SCHOOL REGION TRACK
1,523.00 HUB AREA TECHNICAL SCHOOL MO SERV
346.44 JAMES VALLEY COOP. TELE. CO. TELEPHONE
671.79 KENS SUPERFAIR FOODS FFVP FRUIT
41.94 KESSLER'S GROCERY FFVP FRUIT
35.15 MENARDS ABERDEEN MAINT SUPPLIES
13.18 MERTZ LUMBER & SUPPLY MAINT SUPPLIES
3,518.61 MID STATES SCHOOL BUS, INC BUSING
2,374.51 MID-AMERICAN RESEARCH CHEMICAL CORP MAINT SUPPLIES
82.06 OFFICE EQUIPMENT CO SUPPLIES
100.00 POSTMASTER BOX RENT
19.00 QUALITY WELDING, INC. MAINT SERV
1,180.00 TIE TIE MEMBERSHIP DUES/REG FEES
178.16 TOWN OF FREDERICK UTILITIES
6,456.00 WORKER COMP FUND WORKERS COMPENSATION INS
27,750.29 GENERAL FUND TOTAL

CAPITAL OUTLAY FUND
4,411.94 FREDERICK ACTIVITY FUND LOAN PYMT
816.00 HUB AREA TECHNICAL SCHOOL MO SERV
3,006.95 LEAF FINANCIAL CORPORATION MO PYMT-FINAL
1,397.44 OFFICE EQUIPMENT CO TABLES
9,632.33 CAPITAL OUTLAY FUND TOTAL

SPECIAL EDUCATION FUND
1,499.00 AVERA ST LUKES MAR SERVICES
186.48 PARENT PARENT MILEAGE
253.08 PARENT PARENT MILEAGE
219.78 PARENT PARENT MILEAGE
16,116.50 NORTH CENTRAL SPECIAL ED COOP FLOW THRU FUNDS
18,274.84 SPECIAL EDUCATION FUND TOTAL

FOOD SERVICE
89.84 AMERIPRIDE LINEN SUPPLY CO. INC MO SERV
20.53 COMMUNITY STORE FOOD
726.21 CWD-ABERDEEN FOOD/SUPPLIES
97.64 EARTHGRAINS COMPANY FOOD
28.75 FREDERICK ACTIVITY FUND LUNCH REFUNDS
962.97 FOOD SERVICE FUND TOTAL

Action 09-172: Motion by Sumption and seconded by Forsting to approve the minutes, the financial reports, and bills for the Frederick Area School District. All aye, carried.

OLD BUSINESS:

Action 09-173: Motion by Schlosser and seconded by Sumption to approve the Compliance Plan section of the policy manual. All aye, carried.

Discussion was held in regards to one to one laptop initiative to include the need to declare
the Gateway tablets as surplus property and to lower the assigned value and the fact that the HP
tablets have been ordered and the laptops have been leased for 1 year with 0% interest.

Mr. Barondeau gave an update on NCAI. A meeting has been set up for June 11th to discuss division of assets to include tower and monies on hand.
An update was given in regards to the 4 day school week. Administration has prepared a handout that has pertinent information that will be mailed in August prior to school to all parents with children currently attending school here.

At 7:16 p.m. board member Wayne Haas joined the meeting.
Further discussion was held in regards to the 4 day school week and the votech transportation issues. Board directed Mr. Barondeau to put ideas/scenarios into writing for discussion at next month’s meeting.
An update was given regarding the library consolidation. No decisions have been made. Further information needs to be gathered from the city.

Action 09-174: Sumption offered the following resolution, seconded by Forsting:
BE IT HEREBY MOVED AND RESOLVED by the Frederick Area School
Board of the Frederick Area School District, acting pursuant to SDCL ch. 1-24 and SDCL 13-10-13, 13-8-39, and the general authority of SDCL title 13, and hereby adopts, approves, and ratifies the ASBSD Property and Liability Trust Fund Participation Agreement, effective as of the time of adoption of this Motion.
BE IT FURTHER MOVED AND RESOLVED that actions taken under
prior versions of the Protective Trust Joint Powers Agreement and Bylaws
and the ASBSD Property and Liability Trust Fund Participation
Agreement since the time and date the District initially joined said Trust
are hereby ratified and approved to the same extent and effect as if each
amendment thereto had been separately submitted and approved at the
time of its adoption.
BE IT FURTHER MOVED AND RESOLVED that the Superintendent
and Business Manager are hereby authorized to execute, on behalf of the
District, the present ASBSD Property and Liability Fund Participation
Agreement as it presently exists and may from time to time be amended
and approved pursuant to the Bylaws herein adopted. Each succeeding
Participation Agreement changing the obligations arising under the
Property and Liability Fund shall be submitted to the Board for approval
prior to execution by the Superintendent and Business Manager.
IT IS FURTHER MOVED AND RESOLVED that coverage provided in
the ASBSD Property and Liability Fund Participation Agreement shall
extend from 12:01 a.m. CST, July 1, 2009, to 12 midnight CST, June 30,
2010. The contribution required for such coverage is:
1. For PROPERTY LOSS, replacement cost coverage, $250,000,000.
2. For BOILER and MACHINERY coverage, $50,000,000.
3. For AUTOMOBILE and SCHOOL BUS coverage, $2,000,000 per
occurrence/No annual aggregate.
4. For PERSONAL, BODILY INJURY, AND PROPERTY DAMAGE,
$2,000,000 per occurrence/No annual aggregate.
5. For BLANKET SURETY BOND and CRIME LOSS, $200,000.
6. For SCHOOL BOARD LEGAL LIABILITY coverage, $2,000,000 per
occurrence/No annual aggregate.
TOTAL CONTRIBUTION FOR ALL COVERAGES, INCLUDING LOSS FUND, ADMINISTRATIVE FEES, LOSS CONTROL, AND LOCAL AGENT COMMISSIONS, IF APPLICABLE, UNDER THE PROPERTY AND
LIABILITY FUND PARTICIPATION AGREEMENT IS $16,022.00.
There is hereby delegated to the Superintendent the authority to carry out,
or to further delegate subject to his supervision and responsibility, the
obligations of the District identified in the Bylaws approved herein, the
Participation Agreement, and the Master Contracts provided by the Trust
Administrator. Finally, the Board hereby agrees to indemnify the Trust
and its members, pursuant to the process established in the Bylaws
approved herein, the full amount of any assessment levied by the Trust
Board pursuant to the Bylaws and the full amount of any contribution
agreed to in the current or subsequent Participation Agreements approved
by the Board as submitted upon proper vouchers.
On roll call vote, all aye, resolution passed.

Information was presented regarding revisions to the Early Retirement policy with no action taken.
An update was given on the playground. Mr. Barondeau has been in contact with Brown County
and state regarding improvements to the playground. At present time, paperwork has been filed
with Washington. Once approved, we will be allowed to proceed with trenching and dirt work.
An update was given on the Department of Labor stimulus program. They approved one
applicant to work in janitorial/maintenance for the school district.
The bus contract for next year was reviewed. Board directed Mr. Barondeau to negotiate a lower
amount due to 4 day school week and to direct the bus company to have all bus drivers hired by
August 1st.
Discussion was held in regards to the annual coop meeting to be held in July. A list of agenda
items along with a tentative date of July 13th at 7:30 p.m. at Frederick was decided.
At 8:56 p.m. Patron Stephanie Sumption left the meeting.
Action 09-175: Motion by Haas and seconded by Forsting to drop wrestling as a coop sport and as a school sport effective July 1st. All aye, carried.
At 9:20 p.m. Teacher Jackie Brokaw left the meeting.
Action 09-176: At 9:30 p.m. Chairman Podoll declared a 5 minute recess.
An update was given in regards to the Odyssey program to include cost for seat time and
training.
Action 09-177: Forsting offered the following resolution, seconded by Haas:
BE IT HEREBY MOVED AND RESOLVED by the Frederick Area School
Board of the Frederick Area School District, that our district’s top 3 legislative priorities for the 2010 Legislative Session are:
1. Adequate Funding
2. State Funding for Accredited Pre-Kindergarten Programs
3. Unfunded Mandates – State Board of Education.
On roll call vote, all aye, resolution passed.

An update was given on the school election to be held on Tuesday June 16th. All required
notices (as required by the state) have been done. Board directed Business Manager to do
no further work/postings to announce this election.

NEW BUSINESS:

Discussion was held on thank yous and congratulations-a complete listing can be found in the
school newsletter.
Action 09-178: Motion by Forsting and seconded by Sumption to set July 20, 2009 at 7:00 p.m. as the time/date of the fiscal budget hearing with the fiscal year end meeting to follow at 7:30 p.m. and the July monthly board meeting to immediately follow that. All aye, carried.
Discussion was held on resolution to transfer contingency funds and the 2008-2009 budget
changes. These will be addressed by a telephone conference on/before June 30th
2009-2010 preliminary federal allocations for the Frederick Area School District 36-2 were
reviewed as follows: Title I, Part A = $26,555.00; Title II, Part A (Improving Teacher Quality) =
$14,132.00; Title II, Part D (Educational Technology) = $411.00; Title IV, Part A (Safe and
Drug-Free Schools and Communities) = $1,197.00; and Title V, Part A (Innovative Programs) =
$0.00. This is a decrease of $7,120.00 from current year. Additional stimulus money (AARA)
preliminary allocations are: Title I, Part A = $21,107.00; Special Education Part B 611 =
$45,901.00 and Special Education Part B 619 = $2,207.00.
Action 09-179: Motion by Forsting and seconded by Schlosser to surplus Gateway tablets,
charges, and sleeves at $150.00 value and 5 classroom tables at $0.00 value. All
aye, carried.
Discussion was held on the Library Plan section of the policy manual. Revisions were made and
Board will review and approve at the next meeting.

The district has been awarded with a $1000.00 tobacco grant for next year.

Action 09-180: Motion by Haas and seconded by Sumption that the Frederick Area School District assures the South Dakota Department of Education that the projects will be administered in compliance with the Statement of Assurances of the LEA Consolidated Application and ARRA Application, with state and federal laws and regulations applicable to the use of these funds, that the information contained in the applications are accurate and complete, and that Mr. Barondeau is authorized as the district’s representative to file said applications. All aye, carried.

Action 09-181: Motion by Sumption and seconded by Haas to approve the ESA contract as presented. All aye, carried.

The Opt-Out CPNI notice from James Valley Telecommunications was reviewed with no action
taken.

Richard Schlosser gave the Hub Area Technical Report. The student built house was sold for
$69,000.00 and will be going to the Warner area. Mark Wilson, Director of State CTE will be
the speaker at the votech meeting to be held on June 15th at 6:30 p.m.
Action 09-182: At 10:19 p.m. with a motion by Forsting and seconded by Haas to go into executive session for personnel and student/legal matters. All aye, carried.

Action 09-183: At 10:51 p.m. Chairman, Podoll declared the Frederick Area School Board of Education out of executive session.

Action 09-184: Motion by Forsting and seconded by Haas to accept the signed employment agreements for FY 2009 from Janet Burkhardt and for FY 2010 from Stacey Sumption, Janet Elsen, Faye Gunter, Janet Burkhardt, Russ Furman and Marty Morlock and to accept the signed contract for FY 2010 from Lynn Delzer.
All aye, carried.

Action 09-185: Motion by Haas and seconded by Sumption to accept the coaching resignations from Angela Keller, Amanda Glenz, and Brittany Lieser and to accept the teaching resignation from Amanda Glenz. All aye, carried.

Action 09-186: Motion by Sumption and seconded by Schlosser to approve the play directorship pay scale as previously negotiated. All aye, carried.

Action 09-187: At 10:55 p.m. with no further business and with a motion by Forsting and seconded by Sumption for adjournment. All aye, carried.


Lance Podoll
Chairman

Lynn R Delzer
Business Manager