OFFICIAL BOARD PROCEEDINGS
FREDERICK AREA SCHOOL DISTRICT #6-2
MAY 11, 2009
The regular meeting of the Board of Education of the Frederick Area School District #6-2 was
called to order at 7:05 p.m. by Chairman, Lance Podoll with board members Wayne Haas and
LaDonna Sumption present.  Also present were CEO/Secondary Principal, Randy Barondeau; 
Elementary Principal, Ann Hegge; Business Manager, Lynn Delzer; Technical Coordinator, 
Cynthia Rall; and Teacher/Athletic Director, Marty Morlock. 
The meeting began with all present reciting the Pledge of Allegiance.
Action 09-151: Motion by Haas and seconded by Sumption to approve the agenda with 2 additions-New Business S. Legislative Resolutions and T. Federal Complaint Policy.  All aye, carried.
The financial report for the month of April 2009 was presented as follows:

                                GENERAL    CAPITAL    SPECIAL  PENSION   LUNCH  IMPRESS
                                                                     OUTLAY    EDUCATION  FUNDS
Beginning Balance April 1, 2009 900005.54 160427.92 309250.93 58533.61  1356.30 22670.44
Brown County Treasurer (Taxes)   13829.34   6494.62   1960.02   651.68
State of SD (State Aid)          13742.00
             (State Aid-ARRA)     53580.00
            (GAPS)                9685.12
            (Fresh Fruit &
               Vegetable Grant)    1001.88
            (IDEA Part B)                             4306.00
            (IDEA Preschool)                           209.00
            (Lunch reimbursement)                                       3534.69
Lunch/Milk                                                              4256.75
First National Bank (Interest-Checking) 7.78
SD FIT (Interest - Government Cash) 285.00
Misc-Student Fee                      2.00
         Surplus                    201.00
         GBB District               277.46
         BBB District              1298.91
         Coop-Gate Income C Tourney 25.00
Other                                                                            9915.66
Subtotals                       993941.03 166922.54 315725.95 59185.29  9147.74 32586.10
Disbursements                   126455.34   8234.89   8897.98  3800.57  9084.90 11599.91
Ending Balance April 30, 2009   867485.69 158687.65 306827.97 55384.72    62.84 20986.19


Savings & Trust Accounts 62022.98
Trust & Agency Activity Funds 53791.88
Unemployment Fund 22753.52
The bills for the Frederick Area School District were presented as follows:
MAY 2009 EXPENDITURES
GENERAL FUND: 2,325.00, ABERDEEN ASPHALT, INC., SNOW REMOVAL; 299.00, AMERIKIT TECHNOLOGY, LAPTOP SUPPLIES; 168.33, AMERIPRIDE LINEN SUPPLY CO. INC, MO SERV; 158.00, BEST WESTERN RAMKOTA INN, LODGING-SPRING CONF; 97.06, BONN EXPRESS, VEHICLE GAS; 453.96, CENTURY BUSINESS PRODUCTS, INC, COPIER MAINT/SUPPLIES; 97.16, CHADS ELECTRIC INC., MAINT SERV; 40.36, COLE PAPERS, SUPPLIES; 5.69, COMMUNITY STORE, SUPPLIES; 1,185.05, CWD-ABERDEEN, FFVP-FRUIT & SUPPLIES; 143.23, DAKOTA DUST-TEX, INC., MAINT SERV; 20.00, DAKOTA ELECTRONICS, MO FEE; 68.00, DAYS INN OF PIERRE, TITLE IIA-LODGING RTI; 230.94, DECKER, INC, SUPPLIES; 7,016.34, FREDERICK ACTIVITY FUND, LOAN PYMT/UTILITIES/TRACK & GOLF FEES; 157.69, GROTON INDEPENDENT, INC, BOARD PROCEEDINGS; 1,523.00, HUB AREA TECHNICAL SCHOOL, MO SERV; 369.95, JAMES VALLEY COOP. TELE. CO., TELEPHONE; 9.34, JOSTEN, DIPLOMA; 36.27, KESSLER’S GROCERY, TITLE I-SUPPLIES; 200.00, LEOLA SCHOOL DISTRICT, GBB DIST BAND REIMB; 73.08, MENARDS ABERDEEN, SUPPLIES; 17,179.68, MID STATES SCHOOL BUS, INC, BUSING; 150.28, MID-AMERICAN RESEARCH CHEMICAL CORP, MAINT SUPPLIES; 1,446.58, NIMCO, INC, TOBACCO GRANT-SUPPLIES; 416.73, OFFICE EQUIPMENT CO, SUPPLIES; 74.52, ORIENTAL TRADING COMPANY, TITLE I-SUPPLIES; 237.85, SCHOOL NURSE SUPPLY, INC, TOBACCO GRANT-SUPPLIES; 40.55, SEYER PLUMBING & HEATING, INC., MAINT SUPPLIES; 995.00, SIMPLEXGRINNEL, YEARLY CONTRACT FEE; 3,140.00, SOFTWARE UNLIMITED INC., YEARLY FEE; 38.00, TAYLOR MUSIC, INC, MUSIC SUPPLIES; 201.19, TOWN OF FREDERICK, UTILITIES; 38,597.83, GENERAL FUND TOTAL
CAPITAL OUTLAY FUND: 4,411.94, FREDERICK ACTIVITY FUND, LOAN PYMT; 1,036.10, HAUFF MID-AMERICA SPORTS, GIRLS TRACK UNIFORMS; 816.00, HUB AREA TECHNICAL SCHOOL, MO SERV; 3,006.95, LEAF FINANCIAL CORPORATION, MO PYMT; 4,883.00, MITCHELL TECHNICAL INSTITUTE, SERVER; 14,153.99, CAPITAL OUTLAY FUND TOTAL
SPECIAL EDUCATION FUND: 1,200.50, AVERA ST LUKES, FEB SERV; 264.18, PARENT, PARENT MILEAGE; 316.35, PARENT, PARENT MILEAGE; 1,781.03, SPECIAL EDUCATION FUND TOTAL
FOOD SERVICE: 164.30, AMERIPRIDE LINEN SUPPLY CO. INC, MO SERV; 67.01, BLUE RIBBON MAINTENANCE SUPPLIES, SUPPLIES; 615.29, CHILD AND ADULT NUTRITION SERV, FOOD; 6.58, COMMUNITY STORE, FOOD; 3,249.84, CWD-ABERDEEN, FOOD/SUPPLIES; 108.52, EARTHGRAINS COMPANY, FOOD; 26.56, FREDERICK ACTIVITY FUND, FOOD; 26.44, KESSLER’S GROCERY, FOOD/SUPPLIES; 189.02, NUCO INDUSTRIES, INC., SUPPLIES; 550.00, WORDWARE INC, YEARLY SUPPORT FEE; 5,003.56, FOOD SERVICE FUND TOTAL
Action 09-152: Motion by Sumption and seconded by Haas to approve the minutes of the regular board meeting on April 12th and special meeting on April 29th, the financial reports, and the bills for the Frederick Area School District.  All aye, carried.
OLD BUSINESS:
Action 09-153: Motion by Haas and seconded by Sumption to approve the Employment section of the policy manual.  All aye, carried.
At 7:10 p.m. Teacher/Athletic Director, Marty Morlock left the meeting.
At 7:15 p.m. Teacher/Athletic Director, Marty Morlock rejoined the meeting.
At 7:18 p.m. Board member, Richard Schlosser joined the meeting.
Action 09-154: Motion by Sumption and seconded by Haas to approve the purchase of laptops/tablets through Hewlett- Packard.  All aye, carried.
Action 09-155: Motion by Schlosser and seconded by Haas to offer the existing Gateway tablets to students for $200.00.  All aye, carried.
At 7:20 p.m. Teacher/Athletic Director, Marty Morlock left the meeting.
At 7:24 p.m. Teacher/Athletic Director, Marty Morlock rejoined the meeting.
Action 09-156: Schlosser offered the following resolution, seconded by Sumption:
Whereas advanced technology and communication methods have made the objectives and facilities of NCAI obsolete, now, therefore
BE IT RESOLVED that the North Central Area Interconnect Cooperative Agreement originally entered into by and between the various school districts be terminated and the Governing Board created thereunder be dissolved as permitted by Sections XII and XIII of said Agreement, which termination and dissolution will be complete upon the happening of the following conditions:
1. Liquidation, sale or other disposition of all assets owned by NCAI or which NCAI has an interest;
2. Payment or other resolution of all bills and obligations of NCAI, including the costs of termination and dissolution; and
3. Equal distribution of all remaining funds and accounts among the school districts who are presently members of NCAI;
and be it further
RESOLVED that the Superintendents of the various school districts who are presently members of NCAI shall be, and are hereby, authorized to sign, on behalf of NCAI, any document or writing necessary to effect the termination of the above described Cooperative Agreement and dissolution of the Governing Board created thereunder.
On roll call vote, all aye, resolution passed.
Action 09-157: Motion by Haas and seconded by Schlosser to approve the 2009-2010 school calendar as presented.  All aye, carried.
At 7:40 p.m. Board member Jeff Forsting joined the meeting.
An update was given on the library consolidation.  At the present time, no joint meeting has been 
held.  Archives and storage options were discussed.
3 petitions have been filed for the 2 school board positions with a 3 year term and 3 petitions have 
been filed for the 2 school board positions with a 2 year remaining term.  The election will be held 
on June 16, 2009.
NEW BUSINESS:
Discussion was held on thank you and congratulations- a complete listing can be found in the 
school newsletter.
Action 09-158: Sumption offered the following resolution, seconded by Haas: 
BE IT HEREBY MOVED AND RESOLVED by the Frederick Area School Board of the Frederick Area School District, acting pursuant to SDCL ch. 1-24 and SDCL 13-10-3, 13-8-39, and the general authority of the SDCL title 13, and hereby adopts, approves, and ratifies the ASBSD Worker’s Compensation Trust Fund Participation Agreement as attached hereto as EXHIBIT A, effective as of the time of adoption of this Motion.
BE IT FURTHER MOVED AND RESOLVED that actions taken under prior versions of the ASBSD Protective Trust Joint Powers Agreement and Bylaws and ASBSD Worker’s Compensation Trust Fund Participation Agreement since the time and date the District initially joined said Trust are hereby ratified and approved to the same extent and effect as if each amendment thereto had been separately submitted and approved at the time of its adoption.
BE IT FURTHER MOVED AND RESOLVED that the Superintendent and Business Manager are hereby authorized to execute, on behalf of the District, the present ASBSD Worker’s Compensation Fund Participation Agreement as it presently exists and may from time to time be amended and approved pursuant to the Bylaws herein adopted.  Each succeeding Participation Agreement changing in any manner the benefits, contributions, or obligations arising under 
the Worker’s Compensation Fund shall be submitted to the Board for approval prior to execution by the Superintendent and Business Manager.
IT IS FURTHER MOVED AND RESOLVED that coverage provided in the ASBSD Worker’s Compensation Fund Participation Agreement shall extend from 12:01 a.m. CST, July 1, 2009, to 12 midnight CST, June 30, 2010.  The projected contribution required for such coverage as provided in the ASBSD Worker’s Compensation Fund Participation Agreement is $6,456.00.
There is hereby delegated to the Superintendent the authority to carry out, or to further delegate subject to his supervision and responsibility, the obligations of the District identified in the Bylaws approved herein, the Participation Agreement, and the Master Contracts provided by the Trust Administrator.  
Finally, the Board hereby agrees to indemnify the Trust and its members, pursuant to the process established in the Bylaws approved herein, the full amount of any assessment levied by the Trust Board pursuant to the Bylaws and the full amount of any contribution agreed to in the current or subsequent Participation Agreements approved by the Board as submitted upon proper vouchers.
On roll call vote, all aye, resolution passed.
Action 09-159: Forsting offered the following resolution, seconded by Schlosser:
BE IT HEREBY MOVED AND RESOLVED by the Frederick Area School Board of the Frederick Area School District, acting in pursuant to SDCL ch. 1-24 and SDCL 13-10-3, 13-8-39, and the general authority of SDCL title 13, hereby adopts, approves, and ratifies the ASBSD Health Benefits Fund Participation Agreement as attached hereto as EXHIBIT A, effective as of the time of adoption of this Motion.
BE IT FURTHER MOVED AND RESOLVED that actions taken under the ASBSD Protective Trust Joint Powers Agreement and Bylaws and the ASBSD Health Benefits Fund Participation Agreement since the time and date the District initially joined said Trust are hereby ratified and approved to the same extent and effect as if each amendment thereto had been separately submitted and to the Board for approval prior to execution by the Superintendent and Business Manager.
BE IT FURTHER MOVED AND RESOLVED that the Superintendent and Business Manager are hereby authorized to execute, on behalf of the District, the present ASBSD Health Benefits Fund Participation Agreement as it presently exists and may from time to time be amended and approved pursuant to the Bylaws herein adopted.  Each succeeding Participation Agreement changing in any manner the benefits, contributions, or obligations arising under the Health  Benefits Fund shall be submitted to the Board for approval prior to execution by the Superintendent and Business Manager.
IT IS FURTHER MOVED AND RESOLVED that coverage provided in the ASBSD Health Benefits Fund Participation Agreement shall extend from 12:01 a.m. CST, July 1, 2009, to 12 midnight CST, June 30, 2010.  The contribution required for such coverage is as set forth in the attached EXHIBIT A renewal letter and by this reference incorporated herein.
There is hereby delegated to the Superintendent the authority to carry out, or to further delegate subject to his supervision and responsibility, the obligations of the District identified in the Bylaws approved herein, the Participation Agreement, and the Master Contracts provided by the Trust Administrator.  The Claims Supervisor is Avera Health Plans of Sioux Falls, South Dakota.  Finally, the Board hereby agrees to indemnify the Trust and its members, pursuant to the process established in the Bylaws approved herein, the full amount of any assessment levied by the Trust Fund Board pursuant to the Bylaws and the full amount of any contribution agreed to in the current or subsequent Participation Agreements approved by the Board as submitted upon proper vouchers.
On roll call vote, all aye, resolution passed.
ASBSD property and liability renewal has yet to be received.
Action 09-160: Motion by Sumption and seconded by Haas to approve the new Title School-Parent-Student Compact form.  (Copy at Business Office.)  All aye, carried.
Action 09-161: Motion by Forsting and seconded by Haas to vote for Eldon Marshall for Native American At-Large Representative on SDHSAA 2009 election ballot.  All aye, carried.
Information was presented regarding SDRS plan innovation-automatic enrollment.  No action taken.
Discussion was held in regards to the school district’s early retirement policy.  No action taken.
Discussion was held on the Compliance Plan section of the policy manual.  Revisions were made 
and the Board will review and approve at the next meeting. No surplus at this time.
Mr. Barondeau and Ms. Hegge stated that the Department of Education has completed the school district’s accreditation review and that we have met all the requirements to be recognized as an accredited school district in South Dakota.
An update was given regarding the playground.  Board directed Mr. Barondeau to contact the county regarding legalities, to proceed with cost proposals, and to invite the Booster Club to the June board meeting to discuss all items.
Information was provided to board regarding Department of Labor Stimulus summer work program and the affect that it will have on our school district.
Discussion was held in regards the fresh fruit and vegetable program.  Our district has been funded for next year for PK through 8th grade.  We are currently looking at funding sources in order to serve to high school students.
A food service review was completed this year in which we passed.
No revised bus contract has been received to date.
The 2009-2010 proposed budget was presented.  A copy can be seen at the Business Office.  This is a preliminary budget only-many costs were estimated due to final numbers not being available.
A more complete budget will be forthcoming. 
Discussion was held in regards to agenda items for July annual coop meeting to include handbook corrections, reduce number of coop meetings, and possible elimination of cooped activities.
Discussion was held in regards to the Odyssey program for grades 3-12.  This would be used for credit recovery due to the fact that ALC is relocating to Central High next year.  Board directed 
Mr. Barondeau to further pursue this.
Legislative resolution information was presented.  No action taken.
Action 09-162: Motion by Forsting and seconded by Sumption to approve the addition to the Complaint Policy for Federal Programs as presented.  (Copy at Business Office.)  All aye, carried.
Richard Schlosser gave the Hub Area Technical Report.  Frederick area students will be required 
to attend votech one Friday a month in order to comply with instruction requirements.  Currently 
unsure if the visual communication class will be offered next year due to enrollment numbers.
The sale of the student built house is scheduled for May 18th.  
Action 09-163: At 10:27 p.m. with a motion by Haas and seconded by Forsting to go into executive session after a five-minute recess.  All aye, carried.
Action 09-164: At 11:32 p.m. Chairman, Podoll declared the Frederick Area School Board of Education out of executive session.
Action 09-165: Motion by Forsting and seconded by Haas to accept Kelly Duxbury’s resignation as Junior High Volleyball coach.  All aye, carried.
Action 09-166: Motion by Forsting and seconded by Sumption to approve the following signed contracts from certified staff and Elementary Principal: Janelle Barondeau, Janel Bergan, Jacklyn Brokaw, Renee Brooks, Justin Downes, Kelly Duxbury, Curt Eisenbeisz, Janice Ellefson, Amanda Glenz, Lynnette Hertel, Angela Keller, Marty Morlock, Cynthia Rall, Jessica Ringgenberg, Carma Ruenz, Sarah Sumption, Paula Tschosik, Colleen Wallien, Ann Wampler, Tonya Zinter, and Ann Hegge.  All aye, carried.
Action 09-167: Motion by Schlosser and seconded by Haas to offer and accept the signed contract from Curt Eisenbeisz for drivers education.  All aye, carried.
Action 09-168: Motion by Sumption and seconded by Forsting to offer contract to Lynn Delzer as Business Manager.  All aye, carried.
Action 09-169: Motion by Haas and seconded by Forsting to offer employment agreements to the following staff: Stacey Sumption, Janet Elsen, Faye Gunther, Lisa Sumption, Janet Burkhardt, Russ Furman, Edgar Head, and Marty Morlock.  All aye, carried.
Action 09-170: At 11:35 p.m. with no further business and with a motion by Haas and seconded by Sumption for adjournment.  All aye, carried
Lance Podoll
Chairman
Lynn R Delzer
Business Manager