JULY 14, 2009 – GENERAL MEETING
Meeting called to order by Chairman Fischbach at 8:45 A.M. in the
Commissioner’s Chambers, Courthouse Annex, Brown County, SD. Present were
Commissioners Hansen, Elliott, Sutton and Wiese.
MINUTES:
Moved by Sutton, seconded by Elliott to approve the General Meeting minutes
of July 7, 2009 and the Joint Brown, Clark, Day & Spink County Commission
Meeting minutes of July 7, 2009. All members present voting aye. Motion
carried.
CLAIMS:
Moved by Hansen, seconded by Wiese to approve the following claims:
Supplies: GovConnection..$669.77, SDACC..$11,923.59, Aberdeen
Plumbing..$1699.07, Taylor Laundry..$45.50, Cartney Bearing..$14.06, Matthew
Bender..$108.20, Polly Rush..$10.30, Best Business..$150.09, Langs..$849.99,
Animal Health..$50.00, Accurint..$50.00, Bonnie Bitz..$480.00, Cash-Wa..$4233.45,
Center Printing..$253.63, Dakota Elec..$1764.00, Evercom..$3500.00,
Intoximeters..$1000.00, Kesslers..$197.53, Tammy Ketterling..$90.06,
Midstates Printing..$1033.00, Runnings..$1202.57, Sewing Shoppe..$180.00,
Ultramax..$124.16, Prof Pavement..$9550.00, TSC..$7.47, Spec Mfg..$58.50,
Sheehan Mack Sales..$1988.08, Serocki..$36,586.11, Safety Service..$33.90,
Pro Ag..$56.60, Pierson Ford..$239.00, North Central Rental..$234,642.00,
Midwest Alarms..$204.00, D&L..$345.01, Louie’s Service..$1051.58, Lien
Trans..$83,575.11, Hedahls..$145.81, Flint Hills..$8403.57, Farnams..$157.62,
Evergreen Supply..$38.56, JD Evans..$75.63, Diesel Machinery..$2050.47,
Dakota Oil..$4824.31, Dakota Fluid Power..$614.48, Crawford
Trucks..$93,870.00, Artz Equip..$188.97, Ameripride..$429.80, Abdn
Chrysler..$60.00, SD Magazine..$279.00, Craig Haugard..$30.00, Carole
Sweeter..$30.00, Red River Pedal Pulls..$485.00, Glas Consulting..$225.00,
Holly Remund..$185.00, Dacotah Bank..$433.08, Menards..$846.18, Western
States..$1787.18, RDO Equip..$768.45, SD Wheat Growers..$70.73, Farm
Power..$237.99, Erdmann Fuels..$548.09, Quality Quick Print..$37.08, Kleins..$30.69,
Police Legal Sciences..$60.00, Geffdog..$264.72, Fastenal..$111.08, Century
Business..$90.00, Helms & Assoc..$18,735.80, North Central Farmers
Elev..$4541.21, Dakota Fluid Power..$495.57, Bricks TV..$684.00, Cunningham
Elec..$1265.04, Midwest Pump & Tank..$140.20, Butler Machinery..$5119.21,
Macs..$221.92, Brown County..$391.59, SD Fed Property..$250.00,
Lien..$13,879.59, Brick Propane..$429.80, Powerplan..$1213.55, Safety
Service..$3080.76, Western Printing..$489.46, South Brown Cons.
Dist..$917.97, Town & Country..$459.45, Quality Welding..$49.14, Office
Max..$1097.53, Thomson West..$186.00:
Professional Fees: Nancy Schlichenmayer..$265.00, Aberdeen Adv Care..$97.09,
Dakota Imaging..$9.94, Avera St Lukes..$795.38, NEMHC..$321.86, Donna
Dietrich..$274.78, Cathy Rehfuss..$30.00, Nelva Kooistra..$30.00, Lincoln
County..$463.62:
Publications: American News..$331.10:
Transcriptions: Slowey Court Reporting..$262.50:
Travel: Gene Loeschke..$95.09, City of Groton..$59.20, Sherry Theobald..$14.80,
Richard Hansen..$194.35:
Utilities: City of Aberdeen..$4518.49, Dependable..$18,986.52,
Midcontinent..$45.34, Alltel..$1069.61, Northern Valley..$251.05, James
Valley..$211.93, Qwest..$379.28, Alltel..$1808.01:
Care of Poor: Dr/Hospital -1 recipient..Dr Rizan Hajal..$74.73; Rent - 7
recipients..Americinn..$209.70, Stewart Gulden..$300.00, Erickson &
Assoc..$100.00, Dan Brenner..$240.00, Lonnie Frost..$260.00, Lakeside
Estates..$400.00, Aberdeen Housing..$46.00; Transportation – 1
recipient..Emergency Poor Fund..$40.00; Medication – 1 recipient..United
Clinic Pharm..$21.41. All members present voting aye. Motion carried.
PERSONNEL:
Moved by Hansen, seconded by Elliottt to acknowledge resignation of Jackie
Schraeder as blood draw tech, effective July 31, 2009; and further approve
hiring Katherine Grote Goulding as blood draw tech, effective July 8, 2009
at $35.00 per draw. All members present voting aye. Motion carried.
Moved by Sutton, seconded by Elliott to acknowledge the following miles
driven and amount to be taxed for personal use of County vehicles during the
months of April – June 2009: Jan Weismantel – 244.8 @ $134.64, Markcus
Selzler – 364 @ $200.20, Kendell Titze – 282 @ $155.10, Mark Wendt – 732 @
$402.60, Michael Scott – 600 @ $330.00. All members present voting aye.
Motion carried.
SUBORDINATION AGREEMENT:
Moved by Sutton, seconded by Elliott to approve and authorize the Chairman
sign Subordination Agreement for a Poor Relief Lien with Wells Fargo Bank,
NA on Lot 9 Narregang’s Third Resubdivision of Lots 7 through 9, Block 13,
Thomas Addition to Aberdeen, according to the plat thereof of record, Brown
County, South Dakota. All members present voting aye. Motion carried.
LEASE AGREEMENTS:
Moved by Sutton, seconded by Hansen to approve and authorize the Chairman
sign the following agreements: Jacki Hawkinson for lease of the Richmond
Youth Camp on August 7-9, 2009; North Central 4-H Camp Association for lease
of the Richmond Youth Camp on June 10-20, 2009. All members present voting
aye. Motion carried.
12W PAVING PROJECT:
Moved by Hansen, seconded by Sutton to authorize advertising public hearing
to open, read and consider bids to furnish labor, material and equipment
necessary to complete the 12W Paving Project, to be held in the
Commissioners Chambers, Courthouse Annex, Brown County, SD at 8:45 A.M. on
August 4, 2009. All members present voting aye. Motion carried.
US BANK VISA ONE CARD APPROVAL AND POLICY:
Moved by Hansen, seconded by Sutton to approve and authorize Maxine Taylor,
Brown County Auditor sign application and to act as card program contact
person for the US Bank One Card Program. All members present voting aye.
Motion carried.
Commissioner Sutton offered the following Resolution:
RESOLUTION NO. 41-09
Whereas: Brown County Board of Commissioners has determined that the County
has a need for a credit card as authorized by SDCL 4-3-27.
Now Therefore, Be It Resolved: The County Auditor’s Office (herein after
referred to as the “designated official”) is hereby authorized to acquire
and use credit card accounts for the purchase of certain necessities on
behalf of and for the benefit of Brown County, in accordance with the
policies set out below.
The credit card account shall only be used for the purchase of meeting
registration, motel room guarantees, or other purchases that cannot be
accomplished by the issuance of a purchase order and billed directly to the
County to be processed in the normal warrant process, unless it is more
economically advantageous to pay by credit card. Cards may be used to pay
for pre-authorized purchases through the Internet, if it is the only means
of payment accepted by the vendor. All purchases in excess of $2,500.00
must be pre-approved by the County Commission.
The card may not be used to pay for meals that qualify for reimbursement
through per diem or for any item, which does not directly benefit the
County.
The credit card accounts shall be administered by the designated official at
all times, and the designated official may assign sub-administrators for
certain departments to oversee the usage, limits, and processing for that
department. In all cases where a credit card is used by any county employee
original receipts, invoices or other authentic documentation stating what
the card was used for shall be submitted to the designated administrator or
sub-administrator. The designed person shall immediately verify the
purchase was necessary and to the benefit of the County and submit the
invoice to the Auditor’s Office with appropriate account coding
information. Charges submitted to the Auditor’s Office for payment without
the proper documentation will not be processed and may become the
responsibility of the employee through garnishment. Personal use of the
credit card is strictly prohibited. Misuse of credit card accounts or
repeated failure to provide proper documentation will be the responsibility
of the employee and will be considered grounds for disciplinary action up to
and including termination and any restitution.
Any perks, credits or items of value earned because of the use of said cards
shall only be used for the benefit of the County and not for that of any
employee. Except, frequent flier credits may accrue to the
employee/official actually incurring the credit, in accordance with Official
Opinion No. 90-04 of the SD Office of the Attorney General.
Dated this 14th day of July 2009.
Seconded by Commissioner Elliott. Roll call vote: Commissioners Hansen-aye,
Elliott-aye, Sutton-aye, Wiese-aye, Fischbach-aye. Resolution adopted.
Moved by Hansen, seconded by Wiese to approve Agreement to Accept the US
Bank One Card, to be signed by all employees responsible for cards. All
members present voting aye. Motion carried.
SPECIAL MALT BEVERAGE HEARING:
Moved by Hansen, seconded by Sutton to approve application for a Special
Malt Beverage License: Groton Chamber of Commerce, Groton Chamber of
Commerce, PO Box 21 Groton, SD – portion of E ½ E ½ SE ¼ Sec 19-T123N-R60W
1-T123N-R64W and portion of W ½ W ½ SW ¼ Sec 20-T123N-R60W (map indicating
specific location on file with application), effective July 17, 18 & 19,
2009. All members present voting aye. Motion carried.
ORDINANCE #060:
Moved by Sutton, seconded by Elliott to approve First Reading of Ordinance
#060, An Ordinance amending Second Revision Brown County Ordinances, Title
4, Chapter 4.3501 Communication Towers and Facilities Requirements,
Subsection F. Submittal Requirements, by adding 15. The applicant shall
agree, in writing, to allow for possible co-location of Brown County Public
Safety equipment in the top position to the proposed communications facility
and grants a perpetual access agreement to such equipment. Brown County
Communications Department would be responsible for all public safety
equipment installed. All members present voting aye. Motion carried.
NADRIC 2010 BUDGET:
NADRIC representatives Julie Pfeifer and Jan Patterson presented statistics
and program information in regard to the 2010 NADRIC Budget request.
FIRST AVE SE PROPERTY:
Moved by Sutton, seconded by Elliott to request States Attorney’s Office
proceed with appraisal of county owned land south of the Weed & Pest
Building on First Ave SE for possible sale. All members present voting
aye. Motion carried.
LANDFILL CONTRACT:
Moved by Wiese, seconded by Sutton to approve and authorize the Chairman
sign contract with Leggette, Brashears & Graham, Inc (LBG) for Tier II
Non-Methane Organic Compounds (NMOC) sampling at the Brown County Landfill
in amount not to exceed $22,238.00. All members present voting aye. Motion
carried.
CELL PHONE DISCUSSION:
Jeff Everson and Rick Stugelmeyer, Northern Valley Communications presented
preliminary information about a consolidated county cell phone plan. Scott
Meints, Bill Meink and Duane Jark were also in attendance. There was no
action taken by the Commission at this time.
EXECUTIVE SESSION:
Moved by Sutton, seconded by Hansen to go into executive session to discuss
possible litigation with Kim Dorsett in attendance. All members present
voting aye. Motion carried.
The Chairman declared the executive session closed, with no action taken as
a result of the discussion.
MONSTER TRUCK EVENT:
Larry Gerlach, Fair Manager and Jamie Naasz, Brown County Speedway discussed
potential conflicts with a monster truck event scheduled August 1, 2009.
The Commission suggested the Fair Board should have ample time to install
sound towers on the infield stage prior to the event and requested Mr. Naasz
submit an addendum to the Race Track Contract for approval next week, as
this event is not part of the original contract.
BRIDGE DISCUSSION:
Bob and Travis Swisher met to discuss bridge near Putney Slough. There was
no action taken at this time.
BUDGET WORK SESSION:
The Commission began reviewing 2010 budget requests. There was no action
taken at this time.
RECESS:
The Chairman declared the Commission recessed until July 21, 2009.
Maxine Taylor – Brown County Auditor
Published once at the total approximate cost of $109.48.